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Financial Operations Specialist

2 months ago

Norfolk, Virginia, United States Eastern Virginia Medical School Full time

Position Overview:

The Financial Analyst within the Department of Medicine collaborates closely with Department and Division Administration, as well as clinical operations teams, to ensure optimal financial performance while adhering to budgetary constraints. This role acts as an internal financial advisor, coordinating with both internal and external stakeholders to deliver the necessary analytical and strategic support for managerial decision-making. The Financial Analyst participates in the annual budget preparation process and long-term financial forecasting for the Department and Divisions, conducting budget variance analyses to identify corrective actions as needed. Additionally, this position aids in the development of business plans for capital expenditures, new clinical programs, or business ventures.

Key Responsibilities:

  • Ensure the Department meets the financial reporting requirements of various stakeholders, including the Medical School, Medical Group, and senior leadership.
  • Support the Department in financial management, budget formulation, data monitoring, and comparison of financial outcomes against projections, while identifying revenue and expense discrepancies.
  • Assist in the creation and upkeep of operational and capital budgets across all Departmental Sections: Academic, Clinical, and Research.
  • Facilitate the development and maintenance of annual operating budgets, ensuring alignment with the Medical School and Medical Group.
  • Oversee the financial reporting processes for the Department and Divisions.
  • Prepare and maintain wRVU calculations and physician productivity metrics to provide regular performance insights to clinicians.
  • Maintain effective communication with the Chief Administrator and Division managers by participating in interdepartmental meetings to discuss financial matters.
  • Formulate strategies to effectively convey financial and clinical productivity information to faculty and staff, aligning with the Department's strategic objectives.
  • Regularly meet with the Chief Administrator and Department Administrator to stay informed on ongoing issues.
  • Review and authorize expenditures in accordance with established guidelines, alerting the Department/Division Administrator of potential overspending.
  • Monitor financial statements for accuracy and compliance with budgetary limits, proactively engaging with department administration to review budgets and resource requirements.
  • Collaborate with the Department Administrator to ensure financial and administrative oversight, maintaining compliance with institutional policies.
  • Assist in maintaining fiscal order and conducting cost analyses for each reporting entity, addressing any issues that arise.
  • Provide valuable insights regarding clinical data for physician providers by analyzing monthly billing data, including productivity, charges, collections, and provider performance.
  • Implement accounting procedures and reporting mechanisms to effectively track revenue and expenses within the Department and Divisions.
  • Support the Department in developing Financial Business Plans and preparing reports for various committees as required.
  • Develop standard operating procedures in collaboration with management to enhance financial management efficiency.
  • Assist in tracking financial activities related to clinical contracts, providing timely updates to leadership.
  • Coordinate the Department's materials management and procurement functions.
  • Capable of developing budgets for contracts and grants.
  • Review and approve changes in time and effort based on budget availability.
  • Engage in other business-related activities as requested by the Departmental Chief Administrator or Department Administrator.

Qualifications:

  • Bachelor's Degree in Finance or Accounting is required.
  • A Master's Degree and/or CPA credential is preferred.

Preferred Experience:

  • A minimum of three years of relevant experience in budget and finance.
  • Proficient in Excel spreadsheets.
  • Experience in healthcare or medical group finance is preferred.