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Office Coordinator

2 months ago

Norwell, Massachusetts, United States Jack Conway Full time
Position Overview

At Jack Conway, we are committed to making real estate a delightful experience rather than a stressful one. As the largest independently-owned real estate firm in our area, we possess the necessary resources and connections to cater to all your real estate requirements.

We are in search of a diligent Office Coordinator to undertake a range of administrative and clerical responsibilities. The Office Coordinator will provide essential support to our management team and staff, assist with daily office operations, and oversee our company's general administrative functions.

Key Responsibilities

  • Manage and redirect incoming phone calls
  • Coordinate and schedule appointments
  • Organize meetings and accurately record minutes
  • Draft and distribute emails, memos, letters, faxes, and forms
  • Assist in preparing regular reports
  • Establish and maintain an organized filing system
  • Update and uphold office policies and procedures
  • Procure office supplies and explore new vendors and deals
  • Maintain updated contact lists
  • Arrange travel logistics
  • Process and reconcile expense reports
  • Provide general assistance to visitors
  • Serve as the main point of contact for both internal and external clients
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior management

Qualifications

  • Demonstrated experience as an administrative assistant, virtual assistant, or office administrator
  • Familiarity with office management systems and procedures
  • Proficient in using office equipment, such as printers and fax machines
  • Strong command of MS Office, particularly MS Excel and MS PowerPoint
  • Exceptional time management abilities and capacity to prioritize tasks
  • Meticulous attention to detail and strong problem-solving capabilities
  • Excellent written and verbal communication skills
  • Robust organizational skills with the ability to manage multiple tasks
  • High School diploma; additional qualifications as an Administrative Assistant or Secretary are advantageous