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Office Operations Coordinator

2 months ago

San Jose, California, United States Gallaherco Full time
Job Overview

Salary: $25-$30 per hour

Experienced Office Operations Coordinator

Are you skilled in navigating a dynamic work environment where your contributions can lead to significant improvements? If you possess a robust background in administrative management and a knack for optimizing processes, we have an opportunity for you. At Gallaherco, we provide comprehensive solutions for the multifamily sector, focusing on restoration services including water, fire, and mold remediation. We are in search of a meticulous Office Operations Coordinator to enhance our expanding team. In this pivotal role, you will ensure the seamless execution of all restoration initiatives, from the initial response to the ultimate satisfaction of our clients.

This position allows you to embody our core principles: Unity, No Gossip, Winners Win, Relentless Servant Mentality, Integrity, and Extreme Accountability.

Benefits of Being Part of Our Organization

We are dedicated to empowering our employees to achieve their maximum potential. Our investment in leadership development is substantial, offering opportunities to participate in industry conferences, workshops, and expos to stay informed and enhance your skills. This commitment to excellence ensures that our entire team is equipped with the necessary tools and knowledge to thrive.

We provide a comprehensive benefits package that includes medical, dental, vision, paid holidays, vacation time, and a Financial Wellness Program designed to support your financial aspirations.

However, the true advantages lie in the people and the positive, collaborative culture we have cultivated.

Key Responsibilities of the Office Operations Coordinator

  • Oversee daily administrative functions, including scheduling, billing processes, and resource management.
  • Ensure project timelines are met and budgets are adhered to.
  • Maintain effective communication with internal teams, clients, property managers, and subcontractors.
  • Develop and enforce quality control measures to guarantee compliance with industry standards.
  • Monitor inventory levels, manage equipment upkeep, and ensure adherence to safety protocols.
  • Oversee timekeeping and payroll administration.
  • Compile reports and analyze data to pinpoint areas for enhancement.
  • Contribute to the formulation and execution of operational strategies.
  • Perform general office duties as required.

Qualifications for the Office Operations Coordinator

  • Demonstrated experience as an Office Administrator with at least 5 years in the field.
  • Strong knowledge of accounting and ERP systems (experience with QuickBooks & NetSuite is advantageous).
  • Exceptional organizational and time management capabilities.
  • Meticulous attention to detail and precision.
  • Proven ability to juggle multiple projects and prioritize tasks effectively.
  • Commitment to safety and a strong work ethic.
  • Experience with scheduling, budgeting, and project management software.
  • Ability to prioritize tasks and meet deadlines consistently.
  • Strong analytical and decision-making skills.
  • Capacity to work independently as well as collaboratively within a team.

We are an equal opportunity employer and value diversity at Gallaherco. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Applications will not be considered without a current resume.