Office Coordinator

2 days ago


San Jose, California, United States Structural Integrity Associates Full time
Job Title: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Structural Integrity Associates, Inc. (SIA). As an Office Administrator, you will provide administrative support to our San Jose, CA office, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Respond to and direct inquiries and telephone calls to appropriate parties
  • Retrieve, open, and route mail
  • Greet visitors and ensure they sign in and out of the premises
  • Coordinate office activities, including meetings, travel, meals, etc.
  • Maintain office/kitchen supplies by checking stock to determine inventory levels, place & expedite orders, verify receipts, stock items, and deliver supplies to workstations
  • Coordinate internal meetings onsite or offsite, develop and distribute instructions, coordinate room setup logistics, interface with meeting attendees, and facilitate arrangements
  • Assist with other clerical duties such as photocopying, faxing, filing, collating, mailing/shipping, and receiving
  • Interface with facilities management, contractors, and service providers, including coordinating office space and setup for new hires, employee transfers, and visitors, as well as coordination of needed repairs or other projects
  • Generate and format MS Word documents as directed
  • Provide administrative support to other departments as needed
Requirements:
  • High school diploma or equivalent (GED)
  • Two plus years of relevant experience
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Organized and able to juggle multiple priorities, display a professional, positive attitude, and maintain confidentiality
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments with minimal supervision
  • Able to work collectively with the administrative team associates
  • Regular attendance and punctuality are essential
  • Friendly and outgoing personality
  • Desire to become a team member
  • Proactive and Helpful
What We Offer:
  • Competitive salary and performance-based bonus program
  • Traditional 401k, Roth 401k, and employer match
  • Paid time off including vacation, floating holidays, sick time, and parental leave
  • Comprehensive benefits program including medical, dental, and vision insurance, life insurance and AD&D, short-term and long-term disability, health savings account with employer contribution, flexible spending account for health care and dependent care, and ID theft protection and credit monitoring

Structural Integrity Associates, Inc. (SIA) is an equal opportunity employer.



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