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Office Coordinator

2 months ago

Miami, United States Telna Full time
Office Coordinator

We are seeking a highly organized and proactive Office Coordinator to support our team in Miami. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Office Management: Oversee daily office operations, manage office supplies, equipment, and vendor relationships, and run errands to support the office and employees.
  • Relocation Support: Coordinate travel, accommodation, and transportation for new employees and their families moving to Miami, assist with settling in new hires, and provide support as needed.
  • Event Coordination: Plan and execute company events, team-building activities, and meetings, arrange catering, venues, and logistics for corporate events and functions.
  • Travel & Itinerary Management: Coordinate travel arrangements for employees, prepare detailed itineraries, and ensure all travel plans are aligned with company schedules and budgets.
  • General Support: Provide personal assistance to senior management as needed, offer support with various administrative tasks, and act as a point of contact for employees.
Requirements:
  • Proven experience in a similar role, preferably in relocation, office management, or administrative support.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Ability to work independently, show initiative, and make decisions.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Must be a proactive problem-solver with the ability to adapt to changing needs.
Why Telna?

This is an exciting opportunity to be a key player in the growth and success of our company. You'll have the chance to make a real impact by helping our employees and their families feel at home in a new city while ensuring our office runs smoothly. If you are a self-starter who thrives in a fast-paced environment and enjoys variety in your work, we'd love to hear from you.