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Office Services Coordinator

2 months ago

Miami, United States Gravity IT Resources Full time

Job Title: Office Services Coordinator


Location: Miami, Florida


Job-Type: Contract

Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or “corp to corp” agreements).


Summary of Position:


The Office Services Coordinator will be responsible for overseeing the Office Services provided to all associates in the Miami HQ. This position will work under the direct supervision of the Office Manager and requires the Office Services Coordinator the ability to work diligently to help maintain smooth office operations. The ideal candidate must be reliable and hardworking with great communication skills and familiar with office equipment and procedures.

Principal Duties and Responsibilities:


Mail Room – Mailroom services

  • Incoming overnight packages deliveries, which will often include deliveries of large boxes containing computer equipment, promotional materials, etc.
  • Incoming US Mail
  • Interoffice Mail
  • Overnight shipments, which will often include shipment of heavy boxes containing computer equipment
  • Outgoing Mail
  • Placing service calls for mail processing equipment


Office Services

  • Cover phones during lunch time, or scheduled absences at reception desk
  • Printing name badges
  • Coordinate shredding services
  • Coordinate stationery printing and distribution
  • Assist with special printing job requests from Senior Leaders
  • Assist Office Manager during office relocations
  • Assist with company events.


In addition to these responsibilities, it is the Office Services Coordinator’s responsibility to always be available to assist all associates in the campus with last minute tasks.

Education and Experience Requirements:


  • 1-3 years of experience in mailroom and office services, preferred.
  • High School Graduate


Physical Requirements:


This is a position which requires the incumbent frequent walking, standing and climbing of stairs. Must also have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 50 lbs. Finger dexterity is necessary.


Additional Requirements:

  • Basic knowledge of Microsoft Office, most importantly, Excel and Word preferred
  • Good communication and organizational skills
  • Must have sense of urgency
  • Great attitude and willingness to help
  • Must be willing to work overtime as needed.
  • Position requires reliable, consistent and punctual attendance.