Administrative Support Specialist

2 weeks ago

Corona, California, United States Inland Respite Inc Full time
Job Overview

Inland Respite, Inc. is committed to providing exceptional services to individuals with developmental disabilities. We are currently seeking a Support Clerk to contribute to our mission.

Position Summary:

The Support Clerk is a non-exempt role that operates under the general supervision of the Operations Manager or their delegate. This position encompasses a variety of clerical and administrative responsibilities including file management, record keeping, report generation, and communication with consumers and care providers.

Key Responsibilities:
  1. Deliver administrative assistance to the organization as directed by the Operations Manager or their representative.
  2. Ensure adherence to all departmental and organizational protocols, including coordinating pre/post-employment assessments and training.
  3. Handle transcription, documentation, and filing tasks.
  4. Direct incoming correspondence to the relevant departments for resolution.
  5. Support the distribution of materials to consumers and care providers as necessary; update agency records and documents as instructed.
  6. Act as a point of contact for consumers and care providers, providing information, following up on compliance documentation, and addressing any issues that arise.
  7. Manage confidential information in accordance with established retention policies while maintaining confidentiality.
  8. Regularly review and maintain departmental files, ensuring they are organized and accessible.
  9. Prepare, compile, and disseminate reports while managing the associated databases.
  10. Organize and maintain timecards and submit them to the Billing Department at the end of each pay period.
  11. Track departmental changes by developing a calendar and maintaining updated consumer and care provider records.
  12. Maintain ongoing communication with human resources, operations, and respite services.
  13. Assist in preparing monthly supply requests for the department.
  14. Participate in meetings, training sessions, and seminars related to the functional unit as required.
  15. Strive to deliver outstanding customer service and effective communication, serving as a reliable source of information.
Additional Responsibilities:
  1. Provide support in other administrative areas of the organization as needed.
  2. Assist with quarterly meetings for care providers when necessary.
  3. Attend vendor meetings and recruitment events as required.
  4. Serve as a backup for the front desk or reception area.
  5. Contribute to departmental projects as needed.
  6. Attend mandatory meetings punctually.
  7. Occasionally assist with COVID testing for care providers.
Qualifications:
  1. High school diploma or equivalent (GED) along with six months of clerical support experience.
  2. Proficient in reading, writing, and communicating effectively in English; bilingual in Spanish is preferred.
  3. Typing speed of 30 words per minute and basic arithmetic skills.
  4. Knowledge and experience in developmental services.
  5. Strong attention to detail and a commitment to customer service.
  6. Excellent organizational, time management, and problem-solving abilities.
  7. Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Word, Teams) and cloud-based e-signature platforms.
  8. Ability to operate standard office equipment including computers, calculators, copiers, and fax machines.
  9. Familiarity with video conferencing and online communication tools.
  10. Valid California Driver's License is required.

  • Administrative Support Specialist

    4 days ago

    Corona, California, United States NEXGENS Full time

    Job SummaryNEXGENS is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide critical support to our staff and management, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to staff and...

  • Administrative Support Specialist

    1 week ago

    Corona, California, United States Inland Respite Inc Full time

    Job OverviewInland Respite, Inc. is committed to providing exceptional services to individuals with developmental disabilities. We are currently seeking a Support Clerk to contribute to our administrative functions.Position Summary:The Support Clerk position is a non-exempt role that operates under the general supervision of the Operations Manager or their...

  • Administrative Support Specialist

    1 week ago

    Corona, California, United States Inland Respite Inc Full time

    Job OverviewInland Respite, Inc. is committed to providing exceptional services to individuals with developmental disabilities. We are currently seeking a Support Clerk to contribute to our mission.Position Summary:The Support Clerk position is a non-exempt role that operates under the general supervision of the Operations Manager or their delegate. This...

  • Financial Administrative Specialist

    2 weeks ago

    Corona, California, United States NP Mechanical Rice Services Inc Full time

    Now HiringNP Mechanical Rice Services Inc. is seeking a detail-oriented and efficient Financial Administrative Specialist to support our operations.This is a full-time role with a standard workweek from Monday to Friday.WORK EXPERIENCEProficient in ExcelExperience in the construction sector is advantageousKNOWLEDGE AND SKILLSExceptional organizational...

  • Bilingual Support Specialist

    5 days ago

    Corona, California, United States Alvord USD Full time

    Job Summary:We are seeking a highly skilled Bilingual Support Specialist to join our team at Alvord Unified School District. As a key member of our staff, you will provide critical support to our students and staff in a bilingual capacity.Key Responsibilities:Provide bilingual support to students and staff in a variety of settings, including classrooms and...

  • Administrative Support Specialist

    1 week ago

    Corona, California, United States Power Plus Full time

    About the RoleThis position plays a critical role in providing an interface between the customer, the Account Managers, and the Service and Maintenance Technical team at Power Plus, a multi-industry leader in providing power solutions.Key ResponsibilitiesProvide exceptional customer service and support to clientsCollaborate with Account Managers to ensure...

  • Project Support Professional

    5 days ago

    Corona, California, United States Project Support Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Project Support Services. As a key member of our project management team, you will play a crucial role in planning, coordinating, and expediting project certification processes.Key ResponsibilitiesProject Planning and Coordination: Assist project managers...

  • Administrative Support Specialist

    2 weeks ago

    Corona, California, United States Power Plus Full time

    Position OverviewAre you a detail-oriented individual with a knack for organization? Do you thrive in a dynamic work setting where multitasking is essential? If this resonates with you, we encourage you to explore this opportunity.At Power Plus, a leader in delivering innovative power solutions across various industries, we pride ourselves on our 30-year...

  • Youth Support Specialist

    2 weeks ago

    Corona, California, United States TASKids Full time

    Job OverviewSeeking Enthusiastic Youth Support Specialists to Assist Children with Unique NeedsPositions available across various locationsIf you are someone who enjoys engaging with children and wishes to play a meaningful role in their development and happiness, this position is ideal for you. Youth Support Specialists are expected to bring energy and...

  • Office Administration Specialist

    2 weeks ago

    Corona, California, United States Multimedia LED Full time

    Full-Time Administrative CoordinatorMultimedia LED, a prominent player in the digital signage sector, is seeking a dedicated Full-Time Administrative Coordinator. This position is pivotal in ensuring the smooth operation of administrative functions within the organization, alongside overseeing HR and Payroll activities, benefits management, and the employee...

  • Office Administration Specialist

    2 weeks ago

    Corona, California, United States Multimedia LED Full time

    Full-Time Administrative CoordinatorMultimedia LED, a prominent entity in the digital signage sector, is seeking a Full-Time Administrative Coordinator. This pivotal role is designed to oversee the administrative functions of the organization, along with managing human resources and payroll activities, benefits administration, and the processes related to...

  • Microsoft Infrastructure Administrator

    2 weeks ago

    Corona, California, United States NavitsPartners Full time

    Job OverviewPosition: Windows Infrastructure SpecialistKey Responsibilities:Manage the administration of Microsoft domain systems, encompassing Active Directory, ADFS, DNS, DHCP, and Group Policies.Oversee and implement patch management for server and workstation environments.Serve as a subject matter expert in the deployment of Windows 10/11 and Microsoft...

  • Educational Support Specialist

    2 weeks ago

    Corona, California, United States ProCare Therapy Full time

    Job OverviewProCare Therapy is seeking dedicated Educational Support Specialists to provide assistance to educators and support students with varied learning requirements. Join a collaborative environment that promotes a constructive educational experience.Key ResponsibilitiesAssist teachers in delivering instructional material.Support students with diverse...

  • Client Support Response Specialist

    2 weeks ago

    Corona, California, United States Staffmark Full time

    Are you seeking a rewarding career opportunity to enhance your skills and experience? Staffmark is excited to present a fantastic opening for a Client Support Response Specialist within a logistics organization. We value your positive attitude, exceptional communication abilities, and commitment to assisting customers as part of a diverse team.Shift...

  • Client Support Specialist

    1 week ago

    Corona, California, United States ViaPlus by VINCI Highways Full time

    Client Support Specialist Job DescriptionAbout UsViaPlus operates as a global mobility firm focused on revenue enhancement and service management solutions tailored for the transportation sector. As a part of VINCI Highways, we prioritize technological advancement and strive to foster a positive mobility experience for everyone. VINCI Highways stands as a...

  • Sales Support Specialist for Building Materials

    1 week ago

    Corona, California, United States Ganahl Lumber Co Full time

    Position OverviewSales Support SpecialistCommitment to Outstanding Customer SatisfactionFocus on developing and enhancing a client portfolio alongside a sales representativeDemonstrated capability to foster enduring client relationshipsExceptional verbal and written communication skills (Bilingual preferred)Meticulous attention to detailEfficient and precise...

  • Procurement Support Specialist

    2 weeks ago

    Corona, California, United States Aston Carter Full time

    Key Responsibilities:• Manage and process purchase orders efficiently.• Address inquiries from customers and vendors via email.• Communicate pricing and rates to customer service teams.• Verify the accuracy of incoming orders and input data from various channels including fax, email, and online submissions.• Ensure the precision of all outgoing...

  • Client Support Specialist

    2 weeks ago

    Corona, California, United States Rapid Response Monitoring Full time

    Role OverviewAs a vital component of our operations, the customer service role embodies the essence of support and reassurance. Our call center operates around the clock, requiring representatives to work on a rotating schedule, including weekends and holidays, ensuring a consistent work routine.Company InsightRapid Response Monitoring is at the forefront of...

  • Client Support Specialist

    2 weeks ago

    Corona, California, United States Rapid Response Monitoring Full time

    Role OverviewAs a vital component of our operations, the Customer Care Agent serves as the reassuring voice for our clients. Our call center operates around the clock, and agents work on a rotating schedule that includes weekends and holidays, ensuring a consistent work routine.Company InsightRapid Response Monitoring is at the forefront of the alarm...

  • Client Support Specialist

    2 weeks ago

    Corona, California, United States AppleOne Full time

    Job DescriptionPosition Title: Client Support SpecialistLocation: OnsiteWork Schedule: Monday to Friday, 8 AM - 5 PMCompensation: $20 - $23 per hour, depending on experienceOVERVIEW:As a vital member of our team, you will enhance customer satisfaction by addressing their needs promptly and effectively.KEY RESPONSIBILITIES:Welcome customers at the service...