Facilities Operations and Project Coordinator

2 weeks ago

Middletown, Rhode Island, United States Newport Mental Health Full time
Job Overview

ABOUT US...

Newport Mental Health (NMH) is a dynamic and innovative organization dedicated to employing a cutting-edge, person-centered recovery model to assist individuals in overcoming mental health challenges and substance use disorders. NMH provides trauma-informed, evidence-based services tailored to children, adolescents, families, and adults. Our offerings encompass outreach, specialized programs, mental health support, school-based therapy, substance use counseling, community-based therapy, and outpatient services.

WHO WE SEEK...

Mission-Driven: You are passionate about contributing to Newport Mental Health's mission of enhancing the lives of our clients in Newport County through the delivery of exceptional care.

Inclusive Advocate: You actively promote a sense of belonging, personal development, and empowerment for all individuals. You are a strong supporter of BIPOC, LGBTQIA+, women, veterans, and other marginalized communities.

Proactive Problem Solver: You are motivated to explore diverse strategies that lead to meaningful and positive transformations.

Effective Time Manager: You are a strategic planner and thoughtful decision-maker who respects deadlines.

WHAT WE PROVIDE...

  • Comprehensive Health and Dental Insurance
  • Accrued Vacation, Sick, and Personal Time
  • Up to 11 Paid Holidays
  • Retirement Plan through Mutual of America
  • Additional Supplemental Insurance Options
  • Tuition Reimbursement
  • Mileage Reimbursement
  • Employer-Paid Life Insurance
  • Flexible Spending Account (FSA) and Dependent Care (DCA) Accounts

KEY RESPONSIBILITIES...

This role will manage all facets of facility operations and project oversight for Newport Mental Health, which encompasses multiple office locations throughout Newport County. Responsibilities include supervising building renovations, ensuring the safety, cleanliness, and operational efficiency of all facilities, and collaborating with both internal and external stakeholders to uphold the organization's commitment to delivering high-quality mental health services to the community. The ideal candidate will demonstrate exceptional communication abilities and possess leadership skills suited for a fast-paced environment. A strong background in construction project management is essential, along with a proven track record of effective leadership, outstanding customer service, and sound judgment. The Facilities and Project Manager will excel in identifying issues as needed and skillfully prioritizing projects for seamless execution.

Core Responsibilities:

  • Oversee and manage construction initiatives from start to finish, ensuring compliance with timelines, budgets, and quality benchmarks.
  • Coordinate with contractors and vendors to ensure smooth project implementation, acting as a liaison among various stakeholders.
  • Supervise renovations, building expansions, and infrastructure enhancements across the NMH property portfolio.
  • Negotiate contracts, assess vendor performance, and ensure adherence to project specifications.
  • Manage all agency facilities personnel.
  • Ensure compliance with operational standards for building maintenance, including oversight of external cleaning service providers.
  • Maintain and monitor all safety systems, including alarms and access management.
  • Design, coordinate, conduct, and report on emergency drills for each site, including fire drills.
  • Ensure compliance with safety signage and regulations, prioritizing personnel safety.
  • Review and update policies on Life Safety, Environmental, and Emergency Preparedness in collaboration with the Quality Improvement Department to meet regulatory requirements.
  • Manage keys to all facilities and secure areas, ensuring proper access protocols.
  • Participate in and document meetings for the Incident Command Response team.
  • Maintain the facilities work request ticketing system and ensure timely resolution of all requests.
  • Oversee agency vehicle maintenance, insurance, and registration.
  • Organize and manage office relocations, coordinating logistics and resources as necessary.
  • Assist in the execution of Facility Master Plans, contributing to the strategic development of facility infrastructure.
  • Document minutes and track action items for Facilities and Safety meetings.
  • Inventory and manage agency cleaning supplies.
  • Collaborate with the Chief Financial and Administrative Officer to annually review insurance and risk management programs, ensuring comprehensive coverage and risk mitigation strategies.

EXPECTATIONS...

  • Bachelor's Degree preferred.
  • Prior experience in construction project management is advantageous.
  • Agile Certification (PMI-ACP, ICP, CSM, PSM) preferred.
  • Familiarity with lean six sigma or agile methodologies.
  • Strong interpersonal skills to effectively engage with personnel at all levels.
  • Excellent oral and written communication skills.
  • Self-motivated with a commitment to learning and adaptability to change.
  • Ability to work independently with minimal supervision.
  • Capacity to safely lift and carry up to 50 pounds.
  • Valid Driver's License and reliable transportation for travel between locations.
  • A minimum of 5 years of experience in facilities management, safety, and security.
  • Experience in vendor management is preferred.

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