Post Award Grants Specialist

2 weeks ago

Richmond, Virginia, United States Virginia Commonwealth University Full time
Job Summary

We are seeking a highly skilled Post Award Grants Specialist to join our team at Virginia Commonwealth University. The successful candidate will be responsible for providing post award support for a portfolio of grant and contract sponsored program awards.

Key Responsibilities
  • Manage the financial and administrative aspects of awarded grants and contracts, ensuring compliance with funding agency requirements.
  • Collaborate with Principal Investigators (PIs), project teams, and other stakeholders to establish new awards and initiate spending.
  • Provide financial and administrative management, including monthly reviews of expenditures, projections, personnel allocations, and cost share indexes.
  • Coordinate with internal departments, such as finance, accounting, and procurement, to ensure alignment and compliance with organizational policies and procedures.
  • Meet with PIs and project teams, at least quarterly, to review financial and administrative matters related to grant and contract management.
  • Manage sub awards, including initiating sub award administrative actions, receiving invoices, monitoring finances, and obtaining PI approval for invoice payment.
  • Assist PIs, project teams, and other stakeholders with post award reporting requirements and routing through the VCU department of Sponsored Programs.
  • Identify and address any issues or discrepancies related to post-award administration, such as labor distributions, subaward invoicing, or expenditures.
  • Provide closeout of funded projects consistent with university process and timelines.
Requirements
  • Experience in grant and contract administration, preferably in a research or academic environment.
  • Strong understanding of federal regulations and compliance requirements related to grant and contract management.
  • Excellent financial management skills, including budgeting, forecasting, and financial analysis.
  • Exceptional attention to detail and accuracy in financial reporting and documentation.
  • Strong organizational, problem-solving, and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Experience with Banner finance and grant management systems.
  • Highly proficient in using Microsoft Office suite, Google Drive, and Smartsheet.
  • Excellent customer service skills, written and verbal communication skills, and ability to work as part of a team.
  • Able to understand and apply basic internal control concepts to daily management of Federal awards.
Preferred Qualifications
  • Bachelor's degree in accounting, business, or related field.
  • Experience in analyzing data, interpreting information, providing logical conclusions/projections, and anticipating costs/obligations.
  • Prior experience in research administration in the areas of post award support, financial management, effort reporting, and project closeout.
  • Working knowledge of Generally Accepted Accounting Principles and OMB Uniform Guidance for Federal Awards.
What We Offer

Virginia Commonwealth University offers a comprehensive benefits package, including comprehensive health benefits, paid annual and holiday leave, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

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