Human Resources Coordinator

5 days ago

San Leandro, California, United States Bigge Crane and Rigging Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Specialist to join our team at Bigge Crane and Rigging. The successful candidate will provide administrative support to internal clients in the areas of employee pre-employment, onboarding, status change, and terminations.

Key Responsibilities
  • Provide administrative support to internal clients in the areas of employee pre-employment, onboarding, status change, and terminations.
  • Maintain accurate and up-to-date human resources files, records, and documentation while maintaining the integrity and confidentiality of human resource files and records.
  • Write, revise, edit, and proofread company policies & procedures and related documents as needed.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
  • Conduct or assist with new hire orientations.
  • Facilitate the onboarding process and required paperwork for new hires such as offer letters, reference checks, I-9 verifications, background checks, DOT pre-employment drug testing, etc.
  • Conduct staff training(s) for all HRIS applications and human resources initiatives.
  • Act as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Ensure proper benefit plan administration including medical, dental, vision, 401(k), FMLA, etc.
  • Responsible for 401(k) administration to include adding and changing employee information, notifying newly eligible employees during open enrollment, loan deductions/deferrals, the distribution process, and year-end compliance.
  • Maintain the HRIS records and reporting for various requirements such as Workers Compensation, 401(k) contributions, Federal/State Reporting (i.e., EEO, OSHA, etc.)
  • Understand and adhere to all applicable Federal and State laws.
  • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Assist with planning and execution of special events such as benefits open enrollment, organization-wide meetings, employee recognition events, etc.
  • Assist in the execution of various HR projects/initiatives. Ex: Bigge Wellness Program, Health Fairs, SLCA Communications Luncheons.
  • Perform other duties as assigned.
Requirements
  • Associate degree in human resources or a related field.
  • At least 3 years of business administration experience is required, preferably in HR.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with HR software and databases (preferably BambooHR, ADP Workforce Now, Microsoft D365, HSI, BeneTrac, etc.).
  • Must have good written and verbal communication skills.
  • Excellent organizational and time-management skills.
  • High level of confidentiality and integrity.
  • Ability to work independently and as part of a team.
  • Detail-oriented with strong problem-solving abilities.
Benefits
  • Competitive pay and a matching 401(k) plan.
  • Vacation, Company Holidays, and Sick Days.
  • Flexible spending account/Health savings account.
  • Reimbursement plan for the company's Bring Your Own Device (BYOD) Policy.

Bigge provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, military or veteran status.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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