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Human Resources Coordinator

2 months ago

San Francisco, California, United States Workoo Technologies Full time
About the Job

**Job Summary:**

The Human Resource Administrative Assistant is responsible for performing administrative tasks to support the efficient and effective operation of the Human Resources department. This role must model to all employees the Workoo Technologies Core Values of Excellence, Quality, Value, and Family.

Key Responsibilities:
  • Customer Service: Perform customer service functions by answering employee and applicant requests and questions, including basic policy and process questions, resetting passwords, etc.
  • Record Management: Maintains the integrity and confidentiality of Human Resources records and files. Ensures all employee documents are filed appropriately and in a timely manner.
  • HR Support: Support HR team with FMLA, Workers Compensation, Unemployment Insurance, immigration, and general benefits administration.
  • Recruitment: Assists with recruitment as needed: Reviews applications for entry-level and non-exempt positions, maintains accurate records of active job openings and received applications, and runs new hire reports.
  • Onboarding: Assist with onboarding new employees including background checks and maintaining I-9 files.
  • Audits and Reporting: Conduct and assist with departmental audits, reporting, and projects.
  • Administrative Tasks: Make copies, scan, and email documents, sort and distribute department mail as needed.
  • Scheduling: Schedule meetings and interviews as needed.
  • Document Management: Maintain digital handbooks, benefit brochures, and other employment-related forms.
  • Special Events: Assist with planning and execution of special meetings and events (e.g., open enrollment, wellness events, training).
  • Award Program: Coordinate service award program, order jackets, watches, and 20-year awards.
  • Additional Duties: May perform other duties as assigned.
Requirements:
  • Education and Experience: Requires a minimum of a high school diploma and one to two years of progressive human resource experience; or a combination of education and experience.
  • Language Skills: Ability to read, analyze, and interpret business documents. Ability to write reports and business correspondence. Excellent verbal and written communication skills. Ability to effectively communicate to employees at all levels of the organization.
  • Mathematical Skills: Ability to calculate figures and amounts such as percentages and increments of time. Ability to apply concepts of basic math.
  • Other Qualifications: Excellent interpersonal skills, with the ability to manage confidential and sensitive information professionally. Requires the ability to operate various office equipment to include a computer, calculator, and copier. Requires a working knowledge of Google, Microsoft Office Suite. Requires an extremely high level of attention to detail.