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Human Resources Administrative Coordinator

2 months ago

San Diego, California, United States TrellisWare Technologies, Inc Full time
Job Overview

TrellisWare Technologies, Inc. is a pioneer in the field of wireless communications, established in 2000. Our innovative culture is dedicated to advancing technology through cutting-edge algorithms, waveforms, and communication systems, offering solutions that range from compact radio products to comprehensive integrated systems.


At TrellisWare, we believe in merging passion with purpose, creating a significant impact on our careers, our organization, and the broader community. If you thrive in an environment that encourages innovation and collaboration amidst dynamic challenges, TrellisWare is the place for you. Here, serving others is not merely a task but a privilege, and teamwork is fundamental to our success.


We are currently in search of a temporary onsite Human Resources Administrative Coordinator. This role is essential in providing support to TrellisWare and the Human Resources team, aimed at enhancing the overall effectiveness and efficiency of our organization. Fostering unity and maintaining team morale is a shared responsibility among all team members, along with a commitment to personal growth and talent development. Through this dedication, each individual contributes to the successful outcomes of TrellisWare's objectives while embodying our core values of excellence, innovation, and empowerment.


Key Responsibilities:

  • Oversee the administration of the front desk and perform general office duties.
  • Provide administrative support utilizing Microsoft Outlook, Word, and Excel.
  • Assist the Human Resources team with various administrative tasks.
  • Collaborate with internal stakeholders to create engaging company newsletters using design tools.
  • Work with the Human Resources team to develop social media content for employee engagement initiatives.
  • Manage the posting and updating of job openings biweekly.
  • Support the planning and execution of employee recognition and celebration events.
  • Order and manage company merchandise while adhering to budgetary constraints.
  • Coordinate philanthropic efforts throughout the year for staff involvement.
  • Maintain the online employee merchandise store and manage inventory.
  • Assist in organizing the company's annual holiday celebration.
  • Handle incoming office calls and direct them appropriately.
  • Welcome and check in visitors, guiding them to the correct personnel or location.
  • Distribute daily mail and assist with onboarding processes for new hires.
  • Administer background checks and complete necessary employment verification forms.
  • Reconcile expense reports for the Facilities and Human Resources teams.
  • Manage meal orders for meetings and deliver to designated locations.
  • Act as a backup for the Human Resources Recruiting Coordinator.
  • Support the interview evaluation process.
  • Assist the Facilities team with supply orders for breakroom and office needs.
  • Maintain organization and stock levels in breakroom and supply areas.
  • Manage employee personnel files with accuracy and confidentiality.
  • Prepare various communications independently.
  • Perform additional tasks as required and foster relationships built on trust and respect.

Qualifications:

  • Bachelor's degree in Business, Communications, Psychology, or a related field with a preferred GPA above 3.0.
  • 0-2 years of experience in an office or human resources environment.
  • Familiarity with software systems; experience with HRIS is a plus.
  • A strong desire to learn and grow within the Human Resources field.

Essential Skills:

  • Ability to handle sensitive information with discretion.
  • Strong documentation skills and proficiency in Microsoft Office Suite.
  • Excellent written and verbal communication abilities.
  • Attention to detail with thorough proofreading skills.
  • Exceptional organizational skills with the ability to prioritize effectively.
  • Self-motivated and detail-oriented.
  • Ability to work independently and collaboratively within a team.
  • Professional demeanor with strong analytical and problem-solving skills.
  • Basic knowledge of office equipment.
  • Strong interpersonal skills and collaborative spirit.
  • Proactive work ethic with effective decision-making capabilities.
  • Ability to adapt to change and promote innovation.
  • Some physical lifting may be required.

Physical Requirements:

  • Ability to sit, stand, walk, and use hands for extended periods.
  • Regular use of office equipment such as computers and telephones.
  • Ability to lift and move items weighing up to 25 pounds.
  • Specific vision abilities required for this role include close and distance vision.

Additional Information:

  • U.S. Citizenship or Permanent Residency is required.
  • This position requires onsite presence during standard business hours.

Note: Many positions at TrellisWare require a security clearance or the ability to obtain one. Security clearances may only be granted to U.S. citizens. Applicants accepting a conditional offer may be subject to government security investigations.


TrellisWare Technologies offers competitive compensation based on market standards and individual qualifications. The pay range for this position is competitive within the industry.


Disclaimer: The above statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position. The company reserves the right to modify job responsibilities as necessary.

#LI-Onsite

*TrellisWare Technologies, Inc. is an EEO/AA/Disability/Vets Employer.*