Meeting Coordinator

4 days ago

Washington, Washington, D.C., United States ROCS Grad Staffing Full time
Job Overview

We are a dynamic and collaborative organization seeking a highly organized and detail-oriented administrative professional to join our team as a Meetings Coordinator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.

Responsibilities
  • Provide exceptional customer service to presenters, submitters, and event attendees via email and phone
  • Collaborate with the Meetings Team to organize and oversee the registration desk onsite at the annual convention
  • Create and edit content for webpages, ensuring accuracy and attention to detail
  • Learn and work with the Call for Submissions system to provide customer service to submitters, make edits, and complete other submission-related tasks
  • Learn and understand the convention registration system setup to provide customer service to attendees, assist with event setup, and run reports
  • Work with Senior Managers to organize signage for the annual convention, including putting content together, managing the proof review and approval process, and working with the signage vendor
  • Coordinate the review process for marketing emails among the Meetings Team
  • Work with the Meetings Team to evaluate new technologies for essential meeting functions such as submissions, badge printing, mobile app, online planner, etc.
  • Assist in producing reports on submissions and registration
  • Coordinate some meeting logistics, such as catering, room set up, etc., for small meetings held in the office
  • Other duties as assigned
Qualifications
  • Bachelor's degree
  • 1-3 years of work experience in meetings, administrative, or project management roles
  • Proficiency with Microsoft Office (Word, Excel, and Outlook)
  • Excellent written and spoken communication skills
  • Demonstrated ability to prioritize and manage time effectively
  • A keen eye for detail and organization
  • Excellent interpersonal, problem resolution, and teamwork skills
  • Experience working on webinars and virtual events is a plus
  • Sound judgment
  • Ability to travel and work onsite at in-person meetings

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