Meeting Sales and Sponsorship Coordinator

2 weeks ago

Washington, Washington, D.C., United States Addison Group Full time
Job Overview

Our client, a mission-driven nonprofit organization, is in search of a Meetings & Membership Specialist to enhance their meetings division.

Position Details:

  • Role: Meetings & Membership Specialist
  • Employment Type: Contract (Fully Onsite)
  • Location: Alexandria, VA
  • Compensation: $20-$23 per hour
  • Background Check: Required

Candidate Profile and Qualifications:

  • Experience: 2-4 years in meetings, fulfillment, and sales within an association environment.
  • Technical Skills: Proficient in Informz, Adobe, Freeman Passport Signage Database, MapYourShow, Cadmium, Core-Apps, CMR systems, or other exhibitor platforms.
  • Soft Skills: Detail-oriented, proactive, professional, eager to learn, and strong communicator.
  • Education: Bachelor's degree preferred; relevant experience may be considered.

Key Responsibilities:

Exhibits, Sponsorships, and Advertising:

  • Develop, sell, and oversee exhibit booths, sponsorships, and advertising initiatives.
  • Identify and qualify new sponsors and exhibitors, focusing on retention strategies.
  • Design exhibit floor plans to optimize booth sales.
  • Manage exhibit sales processes, including assignments, floor plan modifications, customer service, and payment handling.
  • Maintain and nurture relationships with current and prospective exhibitors.
  • Create and manage sponsorship value, sales fulfillment, and evaluations.
  • Develop service kits and address exhibitor inquiries.
  • Collect and manage branding materials and graphics.
  • Coordinate with exhibit hall logistics vendors.

Onsite Duties:

  • Oversee the setup and dismantling of the exhibit hall.
  • Coordinate exhibitor setup, registration, and onsite sales.
  • Act as a liaison between exhibitors, vendors, and the General Service Contractor (GSC).
  • Confirm the placement of branding, signage, and sponsorship locations.
  • Support the Director of Meetings and Events and assist the Meetings and Operations Coordinator as necessary.

Logistical Responsibilities:

  • Develop and manage the exhibitor registration website and mobile application.
  • Serve as a liaison between the registration company, online database vendors, and the organization.
  • Create and update website content for sales, marketing, and advertising purposes.
  • Manage invoicing and collections related to sales, sponsorships, and advertising.
  • Design and execute communications with exhibitors.
  • Coordinate promotional materials and signage.

This organization is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable laws.

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