Meetings Coordinator

2 days ago

Washington, Washington, D.C., United States ROCS Grad Staffing Full time
Job Title: Meetings Coordinator

We are seeking a highly organized and detail-oriented administrative professional to join our team as a Meetings Coordinator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.

Job Overview

The Meetings Coordinator will be responsible for providing customer service to presenters, submitters, and event attendees via email and phone. They will also collaborate with the other Meetings Coordinator to organize and oversee the registration desk onsite at the annual convention.

Responsibilities
  • Customer Service: Provide exceptional customer service to presenters, submitters, and event attendees via email and phone.
  • Registration Desk Management: Collaborate with the other Meetings Coordinator to organize and oversee the registration desk onsite at the annual convention.
  • Content Creation: Create and edit content for webpages.
  • Call for Submissions: Learn and work with the Call for Submissions system to provide customer service to submitters, make edits, and complete other submission-related tasks.
  • Convention Registration: Learn and understand the convention registration system setup to provide customer service to attendees, assist with event setup, and run reports.
  • Signage Management: Work with Senior Managers to organize signage for the annual convention, including putting content together, managing the proof review and approval process, and working with the signage vendor.
  • Marketing Email Coordination: Coordinate the review process for marketing emails among the Meetings Team.
  • Technology Evaluation: Work with the Meetings Team to evaluate new technologies for essential meeting functions such as submissions, badge printing, mobile app, online planner, etc.
  • Reporting: Assist in producing reports on submissions and registration.
  • Meeting Logistics: Coordinate some meeting logistics, such as catering, room set up, etc., for small meetings held in the office.
Qualifications
  • Bachelor's Degree: Required.
  • Work Experience: 1-3 years of work experience in meetings, administrative, or project management roles.
  • Technical Skills: Proficiency with Microsoft Office (Word, Excel, and Outlook).
  • Communication Skills: Excellent written and spoken communication skills.
  • Time Management: Demonstrated ability to prioritize and manage time effectively.
  • Attention to Detail: A keen eye for detail and organization.
  • Interpersonal Skills: Excellent interpersonal, problem resolution, and teamwork skills.
  • Travel: Ability to travel and work onsite at in-person meetings.

Location: Washington, DC

Salary: $50K + Benefits

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