Event Coordinator

5 days ago

Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time
Job Summary

A Prentice Ray & Associates LLC is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for providing professional event support and ensuring the smooth execution of events.

Key Responsibilities
  • Maintain a shared calendar and coordinate with various departments to schedule events and meetings.
  • Liaise with other bureaus and departments to meet meeting requirements and ensure timely responses to reservation requests.
  • Perform administrative tasks such as developing room setup schemes, coordinating furniture and equipment, and preparing records of items delivered and used.
  • Oversee the duties and tasks of other Event Administrators and coordinate with IT personnel and systems support staff for audio/visual, facility, and IT support needs.
  • Monitor meeting progress to ensure start and end times are adhered to and track and provide weekly reports on supply and maintenance orders.
  • Assist the Event staff with administrative and hands-on tasks, such as delivering and moving furniture and equipment.
  • Confirm proper storage and security of auditorium assets and maintain records of inventory transactions.
  • Schedule maintenance for auditorium, training, and conference room equipment and troubleshoot and report any equipment malfunctions.
  • Escort contractors as required and assist auditorium users with quotes for services such as translation and catering.
  • Provide clients with layout options for events and assist auditorium clients in complying with security requirements.
  • Maintain a clean appearance of facilities and furnishings and perform light cleaning duties.
  • Load and unload equipment and move furniture to designated locations.
Requirements
  • Must be a US citizen who can possess or be able to obtain/maintain a minimum SECRET clearance.
  • Must have a High School Diploma and at least five (5) years of experience in the facility management field, particularly related to managing a shared calendar.
  • Experience communicating with various personnel at all levels of management and knowledge of and proficiency with Microsoft software/applications.
  • Ability to maintain a shared drive, demonstrate timely and proficient organizational skills, and work independently with minimal supervision.
  • Excellent organizational, communication, and writing skills and a flexible, team-oriented approach to work.
  • Ability to work flexible work hours and/or additional hours to meet official DOS functions and perform heavy lifting and/or moving of furnishings and/or equipment.

  • Events Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Whitman Associates, Inc. Full time

    About Whitman Associates, Inc.: At Whitman Associates, Inc., we are celebrating over 50 years of finding the right person for the right job. Events Coordinator We are seeking a highly organized and detail-oriented Events Coordinator to join our team. The ideal candidate will have a passion for events and a proven track record of success in planning and...

  • Event Coordinator

    2 days ago

    Washington, Washington, D.C., United States ROCS Grad Staffing Full time

    About the RoleWe are seeking a highly-organized and detail-oriented administrative professional to join our team as a Meetings Coordinator at ROCS Grad Staffing.Key ResponsibilitiesCustomer Service: Provide exceptional support to presenters, submitters, and event attendees through proactive communication and issue resolution.Event Logistics: Collaborate with...

  • Event Coordinator

    7 days ago

    Washington, Washington, D.C., United States Blue Drop Full time

    Job DescriptionCompany Overview:Blue Drop, a non-profit affiliate of DC Water, operates HQO Waterside Events, a program that hosts various special events at its headquarters. Our mission is to provide exceptional service and create memorable experiences for our clients and their guests.Job Summary:We are seeking a highly motivated and reliable Event Staff to...

  • Event Coordinator

    3 days ago

    Washington, Washington, D.C., United States EO Premier Events LLC Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Event Manager to join our team at EO Premier Events LLC. As an Event Manager, you will be responsible for the day-to-day operations of our venue, ensuring that all events run smoothly and efficiently.Key Responsibilities:Maintenance and Repairs: Work closely with management to coordinate...

  • Event Coordinator

    4 days ago

    Washington, Washington, D.C., United States CSI DMC Full time

    Job DescriptionJob Summary:Csi Dmc is seeking a highly motivated and organized individual to join our team as an Event Coordinator/Onsite Staff. As a key member of our team, you will assist event managers and transportation managers in creating exceptional events.Key Responsibilities:Assist event managers in planning and executing events, including...

  • Event Coordination Specialist

    1 week ago

    Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

    Event Management Associate Position at A Prentice Ray & Associates LLCThe Event Management Associate is integral in delivering professional assistance for events at A Prentice Ray & Associates LLC.Key Responsibilities:Overseeing a centralized 'Shared Drive' that contains all essential information for scheduling auditoriums, conference rooms, and training...

  • Event Coordination Specialist

    1 week ago

    Washington, Washington, D.C., United States Crowned Grace, Inc Full time

    Job OverviewCrowned Grace, Inc. is in search of an Event Coordination Specialist to enhance our team. This role involves orchestrating significant gatherings from initial planning to final execution. Utilizing best practices in event management, the specialist will adopt a strategic approach to oversee client-wide meetings and related processes, ensuring...

  • Event Coordination Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Events & Meetings CoordinatorLocation: Washington, DC (Hybrid Work Model)Sector: Event Management/Administrative ServicesCompensation: $22-25 per hourEmployment Type: Immediate StartWork Arrangement: Hybrid schedule with a combination of remote and in-office work.Opportunity: Become part of a collaborative environment that fosters...

  • Event Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Position Overview:We are seeking a dedicated Junior Meeting Planner for a temporary contract role. This position is primarily remote, with a requirement for local presence in the Washington DC or New York NY areas.Key Responsibilities:Oversee the logistics and on-site execution of assigned meetings and events. This includes coordinating room arrangements,...

  • Training Events Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States HOUSING ASSISTANCE COUNCIL Full time

    Job OverviewAbout the OrganizationThe Housing Assistance Council (HAC), established in 1971, is a national nonprofit organization and a certified community development financial institution committed to supporting local rural entities in constructing affordable housing. HAC's mission focuses on enhancing living conditions for the rural impoverished,...

  • Event Coordination Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Events and Meetings CoordinatorLocation: Washington, DC (Hybrid Work Arrangement)Sector: Event Management/Administrative ServicesCompensation: $22-25 per hourWork Schedule: Hybrid model with a combination of in-office and remote responsibilities.Opportunity for Advancement: Become part of a collaborative team with opportunities...

  • Event Coordination Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Job OverviewPosition Title: Events and Meetings CoordinatorLocation: Washington, DC (Hybrid Schedule)Industry Sector: Event Management/Administrative ServicesCompensation: $22-25/HourWork Arrangement: Hybrid model, with a combination of remote and in-office responsibilities.Opportunity for Advancement: Become part of a collaborative team with opportunities...

  • Event Operations Coordinator

    1 week ago

    Washington, Washington, D.C., United States National Cherry Blossom Festival, Inc. Full time

    Job OverviewNational Cherry Blossom Festival, Inc. is in search of an Operations Manager for a full-time contract role. This position will support the Director of Programming in organizing various events, including but not limited to the Festival Launch Event, Pink Tie Party, Blossom Kite Festival, and Petalpalooza. The Operations Manager will also assist...

  • Event Planning Coordinator

    6 days ago

    Washington, Washington, D.C., United States CSI DMC Full time

    Job OverviewAt CSI DMC, we specialize in designing and delivering exceptional events and experiences that exceed client expectations. Our team collaborates with clients and partners worldwide to create and execute successful outcomes in virtual, hybrid, and in-person environments.Key Responsibilities:Assist Event Managers in coordinating and executing...

  • Event Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Position Overview:We are seeking a Junior Meeting Planner for a temporary contract role. This position is fully remote but requires candidates to be located in Washington DC or New York NY.Key Responsibilities:Oversee the logistics and on-site execution of designated meetings. This includes coordinating room assignments, menu selection, and banquet event...

  • Event Logistics Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States Beacon Hill Full time

    Position Overview:Our client, a charitable organization, is in search of a temporary Event Logistics Coordinator to assist their team in managing event preparations effectively.Key Responsibilities:* Aid in the arrangement of materials and supplies; assist in moving boxes.* Unpack items stored in office areas.* Conduct a thorough inventory of supplies and...

  • Meeting and Event Support Coordinator

    2 weeks ago

    Washington, Washington, D.C., United States A Prentice Ray & Associates LLC Full time

    Event Coordination Specialist Position at A Prentice Ray & Associates LLCThe Event Coordination Specialist is essential in delivering professional assistance for various events at A Prentice Ray & Associates LLC.Key Responsibilities:Overseeing a centralized 'Shared Drive' that contains all vital information for scheduling auditoriums, conference rooms, and...

  • Event Coordination Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Position Overview:The role of a Junior Meeting Planner is essential for managing the logistics and operational aspects of various projects. This position requires a local presence in either Washington DC or New York NY, with a focus on full-time engagement during weekdays.Key Responsibilities:Oversee the logistics and on-site execution of assigned meetings,...

  • Event Planner/Outreach Coordinator

    2 months ago

    Washington, Washington, D.C., United States LMI Consulting, LLC Full time

    OverviewLMI is seeking an Event Planner/Outreach Coordinator for DHS CWMD Operations Support Directorate (OSD) in their engagements with Federal, State, Local, Tribal and Territorial (FSLTT) stakeholders. Successful candidate demonstrates competency in planning and execution of events/outreach activities in support of OSD leadership with attention to detail,...

  • Event Coordination Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Randstad Full time

    Position Overview:We are seeking a Junior Meeting Planner for a temporary contract role. This position is primarily remote, but candidates must be located in Washington DC or New York NY.Work Schedule:Full-time, Monday through Friday.Key Responsibilities:Oversee meeting logistics and on-site operations for designated projects, including coordination of...