Business Operations Manager and Bookkeeping Specialist

2 weeks ago

Wakefield, Massachusetts, United States Roman Music Therapy Services Full time

At Roman Music Therapy Services, we harness the power of music to change lives, revealing hidden potential and opportunities for individuals across various age groups and abilities.

We are currently in search of a dedicated and culturally attuned leader who is enthusiastic about strategic business advancement and sustainable development. The Administrative Coordinator will take charge of executing and enhancing essential business operations that contribute to the overall success of Roman Music Therapy Services. This pivotal role emphasizes both operational and financial process management and improvements, while inspiring others to embrace challenges proactively.

As a vital member of our collaborative Leadership Team, your commitment to enhancing processes, establishing operational frameworks, and supporting others will be crucial in fulfilling supervisory and administrative responsibilities. With your exceptional organizational abilities and dynamic leadership skills, you will significantly impact the overall growth and well-being of the organization, while fostering the administrative capabilities of the team through continuous training and support.

Join us in our mission to deliver transformative client experiences, elevate staff satisfaction, and achieve economic objectives.

The Ideal Candidate will:

  • Have a strong desire for personal and professional growth and be an integral part of a dynamic, fast-paced, transformative team environment.
  • Be enthusiastic about engaging in a progressive, collaborative leadership model.
  • Possess the ability to drive organizational growth while managing and executing daily administrative and office management tasks, all while leading a passionate and creative team.
  • Exhibit strong skills in strategic planning, logistics, financial oversight, bookkeeping, problem-solving, decision-making, project management, and interpersonal communication.
  • Balance the broader vision with attention to detail while maintaining focus on relationships with both the team and the clients we serve.

Responsibilities Include, but are not limited to:

  • Provide inspired leadership and effective communication to coordinate employees, resources, equipment, and information, emphasizing process enhancement and continuous team growth.
  • Collaborate closely with the Leadership Team, making critical decisions for the organization and ensuring all operational, administrative, and compliance functions are executed in line with best practices.
  • Oversee daily business operations and work alongside administrative team members to ensure seamless execution, foster positive morale, and uphold organizational values.
  • Guarantee the successful implementation of operational systems, including client intake and scheduling, marketing, account management, invoicing, and bookkeeping/general ledger maintenance.
  • Maintain efficient scheduling for music therapists operating throughout the region.
  • Implement, coordinate, and oversee processes to support planning, budgeting, reporting, and strategic initiatives on a regular basis.
  • Support administrative and team-wide training programs, reinforcing technology and operational infrastructure to nurture each team member's success and ensure consistency in service delivery.

Employment Standards, Qualifications, and Requirements:

  • Associates or Bachelor's Degree with a focus on accounting or operations management preferred
  • A minimum of three (3) years of experience in office management
  • Proficient computer skills with the ability to quickly learn new software and platforms

Please note, all applicants must submit their application through the designated platform.

This job posting is not intended to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. A more detailed description can be provided upon request or during the initial interview. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Roman Music Therapy Services, LLC is committed to Equal Employment Opportunity.

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