Current jobs related to Administrative Coordinator - Tampa FL USA - One of Us

  • Administrative Coordinator

    4 weeks ago

    Clearwater, FL, USA, United States Legendary Home Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to oversee the day-to-day operations of our office. The ideal candidate will have excellent organizational skills, be highly detail-oriented, and possess strong communication skills.ResponsibilitiesMaintain accurate and up-to-date records and filesCoordinate travel arrangements and...

  • Administrative Coordinator II

    4 weeks ago

    Clearwater, FL, USA, United States Nova Southeastern University Full time

    Job Title: Administrative Coordinator IIWe are seeking an experienced Administrative Coordinator II to join our team at Nova Southeastern University. As an Administrative Coordinator II, you will provide administrative support to the Dental School Program Director and other senior leadership within NSU-CDM.Key Responsibilities:Coordinate activities/functions...

  • Administrative Coordinator

    2 months ago

    Tampa, United States ONE OF US Full time

    Job Title: Administrative CoordinatorLocation: Tampa, FloridaCompany Overview: OneofUs is a multi-family office dedicated to managing the financial, legal, and administrative affairs of our clients with the utmost professionalism and discretion. We are seeking a highly organized and proactive Administrative Coordinator to join our team. This role is pivotal...

  • Administrative Coordinator

    1 month ago

    Tampa, Florida, United States LEAD Staffing Full time

    Job SummaryLead Staffing is seeking a detail-oriented and organized Construction Administrative Assistant to support our construction team. This role is essential in ensuring the smooth operation of our projects by managing documentation, coordinating communications, and providing administrative support specific to the construction industry. This is a...

  • Administrative Coordinator

    4 weeks ago

    Tampa, Florida, United States Cal-Am Properties Inc Full time

    Job OverviewCal-Am Properties, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our management team and residents. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information.Key...

  • Legal Administrative Assistant

    1 month ago

    Tampa, FL , USA, United States Jabil Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Legal Department. The successful candidate will be responsible for coordinating calendars, meetings, and correspondence, as well as providing administrative assistance to attorneys and managers.Key...

  • Administrative Coordinator

    4 weeks ago

    Tampa, Florida, United States Hillsborough County Full time

    Job OverviewHillsborough County is seeking a highly skilled Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative and office support duties, including customer service, clerical, secretarial, processing, and internal financial related duties.Key ResponsibilitiesPerform a variety of advanced...

  • Administrative Coordinator

    4 weeks ago

    Tampa, Florida, United States Rocwell Investments LLC Full time

    Job OverviewRocwell Investments LLC is seeking a highly organized and detail-oriented Administrative Coordinator to join our Corporate Staff. This role will be responsible for providing administrative support to ensure efficient office operations, maintaining physical and digital filing systems, and responding to emails and other digital queries.Key...

  • Business Operations Coordinator

    4 weeks ago

    Tampa, FL , USA, United States Citigroup Inc Full time

    Job SummaryThe Business Coordinator is an entry-level position responsible for contributing to the overall administrative activities of a business. These tasks may include participation in external audits, business continuity activities, or addressing regulatory issues. The Business Coordinator may also participate in activities such as tracking business...

  • Administrative Services Coordinator

    4 days ago

    Tampa, Florida, United States American Wordata Inc Full time

    Job Title: Administrative Services Coordinator Job Description:American Wordata Inc. is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team. As an Administrative Services Coordinator, you will be responsible for adding products to existing contracts, reconciling order fees, and reviewing contracts for federal...

  • Administrative Support Coordinator

    4 weeks ago

    Tampa, Florida, United States Banko Overhead Doors Full time

    Job Title: Administrative Support CoordinatorJob Summary:Banko Overhead Doors is seeking an Administrative Support Coordinator to provide administrative services to our team. The ideal candidate will have excellent time management skills and be passionate about internal and external client management and self-improvement.Key Responsibilities:Support staff in...

  • Administrative Coordinator

    4 weeks ago

    Tampa, Florida, United States Seminole Electric Full time

    Job SummaryThe Administrative Specialist at Seminole Electric provides high-level administrative support to the Vice President & General Counsel and department staff. This role requires a strong ability to multitask, prioritize tasks, and maintain confidentiality.Key Responsibilities• Assist in the development of presentation materials for meetings and...

  • Sales Coordinator

    4 weeks ago

    Tampa, FL , USA, United States OCI Hospitality Full time

    About the Role:The Sales Coordinator position at OCI Hospitality is a key role in the smooth operation of our Sales/Catering department. As a Sales Coordinator, you will be responsible for providing administrative support to the sales team, including clerical, marketing materials, and other duties. This role requires a high level of attention to detail,...

  • Human Resources Administrative Coordinator

    1 month ago

    Tampa, United States Just Write Full time

    POSITION OVERVIEW Under the supervision of the Senior Manager, Employee Relations and Talent Acquisition, the Human Resources Administrative Coordinator will function as an administrative support resource and cooperative Human Resources team member providing the best customer service, with specific knowledge in the administrative activities of Human...

  • Human Resources Administrative Coordinator

    4 weeks ago

    Tampa, Florida, United States Just Write Full time

    Job Title: Human Resources Administrative CoordinatorAt Just Write, we are seeking a highly organized and detail-oriented Human Resources Administrative Coordinator to join our team. As a key member of our HR department, you will provide administrative support to our HR staff and management team, ensuring the smooth operation of our HR functions.Key...

  • Administrative Coordinator for Military Operations

    4 weeks ago

    Tampa, Florida, United States gTANGIBLE Corporation Full time

    Job SummarygTANGIBLE Corporation is seeking an experienced Administrative Assistant to provide support for the U.S. Central Command (USCENTCOM) Headquarters at MacDill AFB, Tampa, Florida. The successful candidate will provide administrative support and coordination for J5-Plans divisions and contract staff, as well as support travel coordination and use of...

  • Administrative Coordinator

    3 weeks ago

    Tampa, United States The Custom Group of Companies Full time

    We are looking for an experienced Administrative Coordinator to join our team at our plant in Tampa, FL. You'll be part of a great team who thrives on partnering with our business leaders, supervisors, and employees. You will work directly with and assist the HR Business Partner to fulfill a variety of necessary HR tasks. You should be highly organized,...

  • Commercial Property Administrative Coordinator

    18 hours ago

    Tampa, United States MyTown Staffing Full time

    MyTown Staffing is seeking a Commercial Property Administrative Coordinator for a part-time to full-time position in Tampa, FL. This role supports the smooth operation of office buildings, retail spaces, and industrial complexes.Location: Tampa, FLJob Type: Temporary (with potential for full-time)Experience: 5+ years in commercial property...

  • Administrative Coordinator

    4 weeks ago

    Kihei, HI , USA, United States Belcan Full time

    Belcan is seeking an experienced Administrative Coordinator to join our team in Kihei, HI. As an Administrative Coordinator, you will be responsible for providing administrative support to our operations team, including accounts payable, scheduling meetings, and organizing site communications.Key Responsibilities:Accounts payable and accounts...

  • Project Coordinator

    4 weeks ago

    Tampa, FL , USA, United States Aramark Full time

    Project Management SpecialistThe Project Management Specialist plays a critical role in supporting the leadership team at Aramark's In2Work program. This position is responsible for facilitating effective support, defining project objectives, and tracking progress to ensure deliverables are met.Key Responsibilities:Identify key resources and provide...

Administrative Coordinator

1 month ago

Tampa FL USA, United States One of Us Full time
Job Title: Administrative Coordinator

Location: Tampa, Florida

Company Overview: One of Us is a multi-family office dedicated to managing the financial, legal, and administrative affairs of our clients with the utmost professionalism and discretion.

Position Overview:

We are seeking a highly organized, detail-oriented Administrative Coordinator to support the daily operations and assist the leadership of our family office.

Key Responsibilities:
  • Communication & Coordination:
    • Serve as the primary liaison between the family office and external parties, including attorneys, accountants, and executive staff of closely held businesses.
    • Filter and prioritize communications within the organization to ensure streamlined and efficient communication flow.
    • Coordinate and manage the execution of various projects by tracking and following up on action items, deadlines, and information request and delivery.
  • Document & Information Management:
    • Manage and maintain organized records and documentation for all family office clients.
    • Ensure all documents are properly filed, updated, and easily accessible.
    • Uphold confidentiality and security of all sensitive information.
  • Meeting Preparation & Follow-up:
    • Prepare meeting agendas and materials, take detailed notes, and draft summaries.
    • Distribute meeting materials to relevant parties in a timely manner.
    • Track action items and ensure follow-through on deadlines.
    • Follow up on meeting outcomes to ensure timely completion of action items.
  • Administrative Support:
    • Handle incoming calls, emails, and correspondence professionally and promptly.
    • Prepare reports, presentations, and other documents as required.
    • Coordinate and schedule meetings, appointments, and events.
    • Assist in travel arrangements and itinerary planning for executives.
  • Office Management:
    • Oversee office supplies inventory and place orders when necessary.
    • Ensure the office environment is clean, organized, and conducive to productivity.
    • Coordinate with vendors and service providers as needed.
  • Financial Administrative Tasks:
    • Assist with basic accounting tasks such as invoice processing and expense tracking.
    • Collaborate with the finance team to support budgeting and financial reporting activities.
  • Project Assistance:
    • Support special projects and initiatives, ensuring they are completed on time.
    • Conduct research and compile data to aid decision-making processes.
Qualifications and Requirements:
  • Education:
    • Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
    • Relevant real-world experience in business, finance, or accounting sectors may substitute for formal education.
  • Experience:
    • Proven experience in an administrative or coordination role in a fast-paced professional setting.
    • Experience working with ultra-high-net-worth individuals and families and an understanding of their general needs is a plus.
    • Familiarity with the operations of a family office or financial services environment is a plus.
  • Skills:
    • Exceptional organizational skills with intense attention to detail.
    • Ability to handle sensitive information with discretion and confidentiality.
    • Strong professional communication skills, both written and verbal.
    • Ability to manage multiple tasks simultaneously and prioritize effectively.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Familiarity with document management systems and scheduling tools.
  • Attributes:
    • Demonstrates strong cleanliness and maintains an orderly work environment.
    • Timely and consistent in executing tasks and meeting deadlines.
    • High level of integrity and ability to handle confidential information discreetly.
    • Proactive problem-solver with a positive attitude and strong work ethic.
Benefits:
  • Competitive salary based on experience.
  • Comprehensive health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and growth within the organization.