Insurance Claims Project Coordinator

2 weeks ago


Bethany, Oklahoma, United States White Oaks Aligned LLC Full time
Job Overview

POSITION SUMMARY
The Field Project Manager plays a crucial role in enhancing the efficiency and effectiveness of their designated regions. This position is accountable for overseeing all modifications to project scope, timelines, costs, and the overall project lifecycle. The manager will supervise and coordinate the project lifecycle and schedule from initiation to completion, ensuring all field operations involving subcontractors and external vendors are effectively directed. Responsibilities include securing necessary permits and equipment for project execution, conducting quality assurance inspections, and ensuring timely completion of all identified tasks. Additionally, the role involves assisting with the procurement and delivery of materials to job sites as needed, while also supporting the vendor management team in the recruitment and oversight of vendors.

KEY RESPONSIBILITIES
  • Oversee relationships with clients and vendors in the designated region.
  • Identify areas for improvement and implement necessary changes.
  • Conduct weekly phone meetings with the area manager to discuss market conditions and requirements.
  • Monitor market performance and objectives weekly to ensure targets are met or surpassed.
  • Assist in the development of action plans for new clients.
  • Provide management with updates and reports related to field activities.
  • Identify and select new vendors that align with company pricing and quality standards to maintain a robust local vendor network.
  • Negotiate favorable pricing and terms with local vendors.
  • Participate in regular meetings for the assigned markets to address vendor needs and client expectations, as well as project statuses.
  • Communicate local pricing adjustments and updates to the market/department leader.
  • Deliver weekly and monthly reports on vendor conditions in each market, as applicable.
  • Perform additional handyman or maintenance tasks as necessary to facilitate project progress or closure.
  • Enhance and uphold product specifications, promoting upselling to clients/customers where appropriate.
  • Assist in resolving any disputes with vendors in a professional manner.
QUALIFICATIONS AND SKILLS REQUIRED
  • Bachelor's Degree in construction management or a related field; or a minimum of 3 years of experience in home rehabilitation and multi-unit facilities.
  • Experience in Residential Construction Management.
  • Residential Restoration experience is advantageous.
  • Possession of a valid Driver's License.
  • Proficiency in estimating, project scheduling, and the rehabilitation project lifecycle.
  • Understanding of construction practices and labor costs, along with knowledge of materials' uses and costs.
  • Solid grasp of local, state, and federal building codes and safety standards.
  • Familiarity with flooring, appliances, landscaping, roofing, general repairs/rehabilitation, plumbing, electrical, HVAC, etc.
  • Experience with insurance claims is preferred but not mandatory.
  • Familiarity with software such as Xactimate, Symbility, and Eagleview is desirable.
  • Strong proficiency in Microsoft Office applications and G-Suites (Google).
  • Able to manage a minimum of 10 properties simultaneously.
  • Willingness to work weekends as required.
  • Ability to work independently, efficiently, and manage multiple tasks.
  • Bi-lingual in Spanish is a plus.
PHYSICAL REQUIREMENTS
  • Ability to navigate construction sites, including climbing stairs or ladders.
  • Engagement in manual tasks requiring physical effort, such as moving items or assisting with site setup.
  • Capability to lift heavy materials and equipment.
  • Regular use of telephone and email for communication.
  • Effective oral communication with clients, management, and colleagues, both individually and in group settings.
  • Normal hearing and vision are essential for conversations, receiving information, and preparing or inspecting documents.
  • Good manual dexterity for using common office equipment like computers and calculators.
  • Strong reasoning, organizational, and analytical skills are necessary for solving various business challenges.
WORK ENVIRONMENT
This position involves significant time spent on construction sites, often in outdoor settings with busy and noisy conditions. Employees may encounter various weather conditions, including extreme heat, cold, rain, or wind, depending on the project location and season. Some time will also be spent in a home office environment, requiring prolonged periods of sitting. Regular travel between different construction sites or between the home office and construction sites is necessary, utilizing an automobile.

Flexible work-from-home options are available.



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