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Insurance Claims Project Coordinator

2 months ago

Bethany, Oklahoma, United States White Oaks Aligned LLC Full time
Job OverviewPOSITION SUMMARY
The Field Project Manager plays a crucial role in enhancing the efficiency and effectiveness of designated regions. This position is accountable for managing all aspects of project modifications, timelines, budgets, and the overall project lifecycle. The individual will oversee and direct project schedules from inception to completion, ensuring that all field operations involving subcontractors and external vendors are executed seamlessly. Responsibilities include securing necessary permits and equipment, conducting quality assurance inspections, and ensuring timely resolution of all identified tasks. The role also involves supporting the procurement and delivery of materials to work sites and collaborating with the vendor management team to recruit and oversee vendors.

KEY RESPONSIBILITIES
  • Oversee client and vendor relations within the designated area.
  • Identify areas for improvement and implement necessary changes.
  • Conduct weekly phone meetings with the area manager to review market conditions and requirements.
  • Monitor market performance and objectives weekly to ensure targets are met or surpassed.
  • Assist in executing action plans for onboarding new clients.
  • Provide management with updates and reports related to field activities.
  • Identify and evaluate new vendors that align with company pricing and quality standards.
  • Negotiate favorable pricing and terms with local vendors.
  • Participate in regular meetings to address vendor needs and client expectations.
  • Communicate local pricing adjustments to market leaders regularly.
  • Prepare weekly and monthly reports on vendor performance in each market as needed.
  • Perform additional handyman or maintenance tasks as required to advance or finalize projects.
  • Enhance and maintain product specifications, promoting additional services to clients where applicable.
  • Professionally resolve any disputes related to field operations with vendors.
QUALIFICATIONS AND SKILLS REQUIRED
  • Bachelor's Degree in construction management or a related discipline; or a minimum of 3 years of experience in home rehabilitation and multi-unit facility management.
  • Experience in Residential Construction Management.
  • Experience in Residential Restoration is advantageous.
  • Valid Driver's License is required.
  • Proficiency in estimating, project scheduling, and managing the rehabilitation project lifecycle.
  • Understanding of construction practices and labor costs, along with knowledge of materials and their costs.
  • Comprehensive knowledge of local, state, and federal building codes and safety regulations.
  • Familiarity with flooring, appliances, landscaping, roofing, general repairs/rehabilitation, plumbing, electrical work, HVAC, etc.
  • Experience with insurance claims is preferred but not mandatory.
  • Familiarity with software such as Xactimate, Symbility, and Eagleview is desirable.
  • Strong skills in Microsoft Office applications and G-Suites (Google).
  • Able to manage a minimum of 10 properties simultaneously.
  • Willingness to work weekends as necessary.
  • Ability to work independently, efficiently, and manage multiple tasks.
  • Bi-lingual in Spanish is a plus.
PHYSICAL REQUIREMENTS
  • Ability to navigate construction sites, including climbing stairs or ladders.
  • Physical tasks requiring exertion, such as moving small items or assisting with site setup.
  • Capability to lift heavy materials and equipment.
  • Regular use of telephone and email for communication.
  • Effective oral communication with clients, management, and colleagues, both individually and in group settings.
  • Normal hearing and vision are essential for communication and document preparation or inspection.
  • Good manual dexterity for operating common office equipment like computers and calculators.
  • Strong reasoning, organizational, and analytical skills are necessary for addressing a variety of business challenges.
WORK ENVIRONMENT
This position involves significant time spent on construction sites, often in outdoor settings with busy and noisy conditions. The role may require adaptation to various weather conditions, including extreme heat, cold, rain, or wind, depending on the project location and season. Some work will be conducted in a home office environment, requiring prolonged periods of sitting. Regular travel between different construction sites or between the home office and construction sites is necessary, utilizing an automobile.

Flexible work-from-home options are available.