Administrative Support Associate

3 weeks ago


Hialeah, Florida, United States Emjac Industries Full time
Job Summary: We are seeking an Administrative Support Associate to join our team at Emjac Industries. This role will provide administrative support to ensure the smooth operation of our day-to-day business activities.

The successful candidate will be responsible for performing a variety of administrative tasks, including but not limited to:
  • Matching invoices to purchase orders and verifying the accuracy of payable
  • Assuring accurate invoice entry into our Enterprise Resource Planning system
  • Reconciling statements and transactions, and maintaining accounts payable filing systems
  • Compiling weekly accounts payable reports as requested by the supervisor
  • Responding to vendor payment status inquiries

Responsibilities: In addition to the above responsibilities, the successful candidate will also be required to:
  • Answer company phone calls pleasantly and professionally
  • Screen solicitors, route calls to appropriate extensions, and take messages as necessary
  • Greet visitors pleasantly and professionally
  • Process and distribute incoming company mail
  • Monitor security cameras and alert appropriate personnel of suspicious activity
  • Assist administrative staff members

Requirements: To be considered for this role, candidates must possess the following qualifications:
  • High School Diploma or equivalent
  • Minimum 1 year of experience in a similar role
  • PREFERRED: 2 years of experience, or equivalent combination of education and experience
  • Knowledge of general accounting and clerical procedures

Skills/Abilities: The successful candidate will also require:
  • Proficiency in Microsoft Office Suite and related programs
  • Excellent organizational skills and attention to detail
  • Ability to maintain confidential and meticulous records
  • Excellent verbal and written communication skills in English and Spanish
  • Excellent interpersonal and customer service skills

Work Environment: This role is located in a standard office environment, with occasional exposure to moving mechanical parts and fumes or airborne particles. Protective clothing is required when entering the production area.

The estimated salary for this role is $45,000 per annum, based on industry standards and location.

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