Payroll and HR Specialist

2 days ago

Washington, Washington, D.C., United States University of the Potomac Full time
Job Description

The Payroll and HR Specialist is a key member of the University of the Potomac team, responsible for ensuring accurate and timely payroll processing while supporting various HR functions. This role requires a detail-oriented individual with a solid understanding of payroll systems, employment laws, and HR best practices.

Key Responsibilities:
  • Process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
  • Work closely with the Academic department to process Adjunct faculty contracts and bi-weekly payments.
  • Maintain payroll records, including timekeeping, employee earnings, deductions, and reconcile employee benefit deductions with the payroll system.
  • Handle payroll-related inquiries from employees, provide accurate information, and resolve issues in a timely manner.
  • Reconcile payroll prior to transmission and validate confirmed reports.
  • Ensure timely and accurate filing of payroll taxes, including quarterly and annual reports.
  • Coordinate with Finance/Accounting to ensure payroll entries are correctly recorded in financial statements.
  • Process employee garnishments, benefits, and other deductions.
HR Functions:
  • Assist with the recruitment process by coordinating job postings, reviewing resumes, and scheduling interviews.
  • Assist in onboarding processes and collaborate with IT department for new employee access and with department managers to ensure smooth onboarding.
  • Administer employee benefits programs, including health insurance, retirement plans, and other company-provided benefits.
  • Manage employee onboarding and offboarding processes, including processing terminations.
  • Maintain up-to-date and accurate employee records, including personnel files and HR databases.
  • Support the performance review process, ensuring documentation is completed and filed appropriately.
  • Ensure compliance with employment laws and company policies.
  • Handle employee relations issues, escalating to HR Director when necessary.
Compliance and Reporting:
  • Stay current on labor laws and regulations to ensure payroll and HR practices comply with legal requirements.
  • Assist with internal and external audits related to payroll and HR.

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