Healthcare Administrative Coordinator

2 weeks ago

Lowell, Massachusetts, United States The Vascular Care Group Full time

About Us
The Vascular Care Group is a progressive and expanding outpatient facility dedicated to providing transformative care for patients with vascular conditions. Our team consists of Board Certified physicians and we are equipped with a state-of-the-art facility, complemented by strategic collaborations with local hospitals and healthcare networks, enabling us to deliver a modern approach to vascular disease treatment.

Position Overview
The Medical Front Desk Receptionist plays a crucial role in supporting the administrative functions of our practice. This position is responsible for maintaining an organized office environment, assisting the Office Manager, and ensuring a welcoming atmosphere for patients and their families. The ideal candidate will deliver compassionate and informative service while managing patient communications, documentation, and phone inquiries.

Key Responsibilities

  • Assist patients and referring providers in person and via phone, directing inquiries to the appropriate personnel.
  • Verify patient eligibility and insurance coverage prior to appointments.
  • Obtain necessary referrals or insurance authorizations before patient visits.
  • Maintain patient accounts by accurately recording and updating personal and financial information for insurance billing.
  • Organize and manage the office filing system, ensuring easy retrieval of patient records.
  • Welcome patients upon arrival, assist with check-ins, and gather insurance and other essential information.
  • Provide intake and new patient forms to patients.
  • Offer support and guidance to patients as required.
  • Ensure coverage until the practice closes or the last patient has departed.
  • Coordinate the flow of patient appointments in collaboration with clinical staff.
  • Manage patient expectations during any delays.
  • Safeguard patient rights by maintaining confidentiality of medical, personal, and financial information.
  • Ensure compliance with all HIPAA regulations.
  • Collect co-pays, co-insurance, and outstanding balances at the time of service; establish payment plans as necessary.
  • Schedule initial and follow-up appointments for physicians, clinicians, and ultrasound labs.
  • Complete additional projects as assigned.
Qualifications
  • High School diploma required; Associate's or Bachelor's degree preferred.
  • Minimum of 1 year of administrative support experience; medical setting experience is a plus.
  • Familiarity with multi-line phone systems.
  • Ability to maintain professionalism in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office suite preferred.
  • Willingness to be available for local and/or regional assignments as necessary.
  • Knowledge of HIPAA, Medicare, and commercial insurance is advantageous.
  • Capability to manage multiple tasks in a busy medical environment.

  • Healthcare Administrative Coordinator

    2 weeks ago

    Lowell, Massachusetts, United States Bridgewell Full time

    Company Overview:Bridgewell is dedicated to enhancing communities by offering a comprehensive array of social and human services aimed at empowering individuals with disabilities and other life challenges to lead safe, self-sufficient, and fulfilling lives. Our organization provides essential support through various avenues including community housing, day...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Lowell, Massachusetts, United States Bridgewell Full time

    About Bridgewell:Bridgewell is dedicated to enhancing communities by offering a comprehensive array of social and human services designed to empower individuals facing disabilities and various life challenges to lead safe, self-sufficient, and fulfilling lives. We provide essential support through community housing, day programs, outpatient treatment,...

  • Healthcare Office Coordinator

    2 weeks ago

    Lowell, Massachusetts, United States BCForward Full time

    Job OverviewBCforward is seeking a dedicated Healthcare Office Coordinator to join our team. This role is pivotal in supporting our healthcare professionals by managing various administrative tasks efficiently.Key Responsibilities:As a Healthcare Office Coordinator, you will be responsible for:Assisting healthcare professionals by reading and interpreting...

  • Administrative Coordinator

    14 hours ago

    Lowell, Massachusetts, United States The Panther Group Full time

    The Panther Group is seeking a highly motivated and detail-oriented Administrative Assistant to partner with a well-known client of ours in a dynamic and fast-paced environment.This Administrative Assistant opportunity is a great chance to utilize your organizational skills and provide exceptional support to our clients.Key Responsibilities:Filing and data...

  • Administrative Coordinator

    3 days ago

    Lowell, Massachusetts, United States Community Teamwork Full time

    Job SummaryCommunity Teamwork is seeking an experienced Administrative Assistant to provide high-level administrative support to our management team. The successful candidate will possess excellent organizational, communication, and problem-solving skills, with the ability to work well under pressure and maintain confidentiality.Key...

  • Healthcare Patient Coordinator

    1 week ago

    Lowell, Massachusetts, United States Tufts Medicine Full time

    Hours: 40 hours per week - Monday through Friday from 8:30 AM to 5:00 PMLocation: Onsite - Addiction MedicinePosition SummaryThis role is dedicated to executing tasks related to assessing, formulating, recommending, and implementing policies and procedures that ensure the delivery of exceptional patient care. The focus is on performing Care Navigation...

  • Patient Care Coordinator

    3 days ago

    Lowell, Massachusetts, United States Bridgewell Full time

    Job SummaryBridgewell is seeking a highly organized and detail-oriented Patient Care Coordinator to provide administrative support to our Bridgewell Clinic clients. As a key member of our team, you will be responsible for ensuring the smooth operation of our clinic, providing exceptional customer service, and maintaining accurate records.Key...

  • Become a Healthcare Management Assistant with Radiant Technologies

    2 days ago

    Lowell, Massachusetts, United States Radiant Technologies Full time

    About Radiant TechnologiesWe are a leading provider of innovative healthcare solutions, dedicated to promoting the well-being of individuals and communities.Job DescriptionAs a Healthcare Management Assistant, you will play a vital role in our team, working closely with healthcare professionals to deliver exceptional patient care and support.Key...

  • Administrative Executive Assistant

    2 weeks ago

    Lowell, Massachusetts, United States Align Credit Union Full time

    Job OverviewPosition: Executive Support AdministratorAs an Executive Support Administrator, you will play a crucial role in providing comprehensive administrative assistance to the President/CEO, VP Project Manager/Executive Assistant, and the Executive Team. Your responsibilities will encompass a variety of tasks including scheduling, utilizing Microsoft...

  • Office Coordinator

    2 weeks ago

    Lowell, Massachusetts, United States The Panther Group Full time

    The Panther Group is in search of a dedicated Office Coordinator to collaborate with a prominent client. This position is a long-term contract with the potential for permanent placement.Key Responsibilities of the Office Coordinator:Organizing and managing documentation and data inputProviding guidance to program participantsKeeping accurate...

  • Care Coordinator

    2 days ago

    Lowell, Massachusetts, United States Maple Ridge Manor Full time

    Job SummaryWe are seeking a highly skilled and motivated Care Coordinator to join our team at Maple Ridge Manor. As a key member of our Resident Care Services department, you will play a vital role in ensuring the highest level of care and service for our residents.Key ResponsibilitiesCoordinate resident care related to medications, working closely with all...

  • Administrative Medical Receptionist

    1 week ago

    Lowell, Massachusetts, United States The Vascular Care Group Full time

    About UsThe Vascular Care Group is a leading and innovative outpatient facility dedicated to providing exceptional care for patients with vascular conditions. Our team comprises Board Certified physicians and we operate in a state-of-the-art environment, ensuring a collaborative approach with local hospitals and healthcare networks.Position OverviewThe...

  • Office Coordinator

    2 weeks ago

    Lowell, Massachusetts, United States The Panther Group Full time

    The Panther Group is in search of a dedicated Office Coordinator to collaborate with a prominent client. This position is a long-term contract with the potential for permanent placement. Below are the details regarding this Office Coordinator role:Key Responsibilities:Organizing and maintaining files and recordsProviding guidance to program...

  • Nurse Assessment Coordinator

    2 days ago

    Lowell, Massachusetts, United States Bear Mountain Healthcare Full time

    About the RoleBear Mountain Healthcare is seeking a skilled and experienced Assessment Coordinator to join our team. As a key member of our healthcare team, you will play a vital role in maintaining the quality of care in our facility.Key ResponsibilitiesUDA Generation: Generate Uniform Data Set Assessments (UDAs) prior to the Assessment Reference Date...

  • Administrative Executive Support Specialist

    1 week ago

    Lowell, Massachusetts, United States Align Credit Union Full time

    Job OverviewPosition: Executive Support AdministratorAs an Executive Support Administrator, you will play a vital role in providing comprehensive administrative assistance to the President/CEO, VP Project Manager/Executive Assistant, and the Executive Team. Your responsibilities will encompass a variety of tasks including scheduling, utilizing Microsoft...

  • Operations Coordinator

    5 days ago

    Lowell, Massachusetts, United States Wachter Full time

    About WachterWachter is a dynamic and growing organization that values its employees and invests in their growth and development. We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in Lowell, AR.Job SummaryThe Administrative Assistant will provide critical support to our operations team, ensuring seamless...

  • Student Services Coordinator

    5 days ago

    Lowell, Massachusetts, United States UMass Lowell Full time

    Job SummaryThe University of Massachusetts Lowell is seeking a highly skilled Academic Program Coordinator to provide graduate advising, enrollment, and reenrollment support to students in the Biomedical Engineering and Biotechnology (BMEBT) program. This position will also provide administrative and programmatic support for the BMEBT Graduate...

  • Patient Services Administrative Assistant

    2 weeks ago

    Lowell, Massachusetts, United States The Vascular Care Group Full time

    About UsThe Vascular Care Group is a leading and innovative outpatient practice dedicated to providing exceptional care for patients with vascular conditions. Our team consists of Board Certified physicians and we are equipped with a state-of-the-art facility, complemented by strategic collaborations with local hospitals and healthcare networks. We strive to...

  • Academic Program Coordinator

    5 days ago

    Lowell, Massachusetts, United States UMass Lowell Full time

    Job SummaryThe Academic Program Coordinator will provide support to graduate students in the BMEBT program, including advising, enrollment, and reenrollment. This role will also assist with administrative and programmatic tasks for the BMEBT Graduate Coordinators.Key ResponsibilitiesAdmissions and MatriculationProvide support to newly admitted BMEBT...

  • Healthcare Professional

    1 week ago

    Lowell, Massachusetts, United States Hackensack Meridian Health Full time

    Job SummaryHackensack Meridian Health is seeking a skilled Registered Nurse to join our team. As a Registered Nurse at our healthcare facility, you will play a key role in providing high-quality and compassionate care to our patients.Key Responsibilities:Collect comprehensive patient data to inform care decisionsDevelop individualized care plans to meet the...