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Accounts Receivable and Budget Manager

1 month ago

Washington, Washington, D.C., United States WeConnect International Inc Full time
Job Description

WeConnect International is seeking a highly skilled and detail-oriented Accounting Manager with expertise in Accounts Receivable and budgeting to join our finance team. In this role, the candidate will be responsible for overseeing and managing the accounts receivable functions, ensuring accurate and timely processing of invoices, collections, account reconciliations and tracking budgets.

Key Responsibilities
  • Invoice Management: Oversee the creation, distribution, and tracking of invoices to clients, ensuring accuracy and compliance with contractual agreements, and timely processing.
  • Collections: Manage the collections process, including following up on overdue invoices, negotiating payment terms, and resolving payment discrepancies. Develop and implement strategies to increase cash flow and receivable aging.
  • Account Reconciliation: Perform regular reconciliation of accounts receivable ledgers, matching payments with invoices, investigating and resolving discrepancies, and maintaining accurate financial records.
  • Month-End Closing: Assist with month-end closing procedures for accounts receivable, including reconciling accounts and preparing reports.
  • Bank Reconciliations: Perform regular bank reconciliations for accounts receivable accounts.
  • Accounts Receivable Aging: Prepare and analyze accounts receivable aging reports to identify overdue balances and track collection efforts.
  • Grants and Contracts Budgeting: Assist with budgeting for grants and contracts, tracking revenue and expenses, and ensuring compliance with grant terms.
  • Organizational Yearly Budgeting: Contribute to the development and management of the organization's annual budget.
  • Cash Flow Statements: Prepare and analyze cash flow statements to monitor the organization's liquidity and cash position.
  • Budget vs. Actual Statements: Analyze budget vs. actual performance to identify variances and recommend corrective actions.
  • Events and Sponsorship Accounting: Handle the accounting for events and sponsorships, including revenue recognition and expense tracking.
  • Restricted vs. Unrestricted Grants Financials: Manage the accounting for restricted and unrestricted grants, ensuring compliance with donor guidelines and reporting requirements.
  • Reporting: Prepare and present detailed accounts receivable status reports, aging reports, and collections performance to senior management. Analyze trends and provide actionable insights to improve financial performance.
  • Form 990: Assist with the preparation of the annual Form 990.
  • Process Improvement: Identify and implement process improvements to enhance efficiency and effectiveness in the accounts receivable function. Develop best practices for invoicing, collections, and cash application. Regularly assess and revise AR-related policies and procedures to maintain their relevance and effectiveness.
  • Client Relations: Build and maintain strong relationships with clients, promptly addressing any billing or collection issues. Liaise with Corporate counsel and external attorneys as needed.
  • Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements. Conduct internal audits and assist with external audits as required.
  • Collaboration: Work closely with cross-functional teams including sales, customer service, and finance to resolve issues, improve processes, and drive strategic initiatives.
  • Documentation & Training: Maintain detailed workflow documentation of processes and procedures. Develop and deliver training programs for collections staff to enhance functional skills.
  • SLA and Performance Management: Maintain departmental standards and service level agreements (SLAs) for the accounts receivable function, ensuring timely resolution of issues and meeting established goals.

Requirements

  • Bachelor's degree in accounting, finance, business management, or a related field preferred. CPA certification is a plus.
  • A combination of relevant work experience and education is acceptable.
  • 5+ years of experience in Accounting or Finance with a strong background in accounts receivable management.
  • Minimum of 2 years in a leadership or management role.
  • Proven experience managing collections processes and collections teams.
  • Experience handling large transactional sets
  • Strong analytical and problem-solving skills, with the ability to analyze financial performance metrics (e.g., cash flow, DSO, bad debt).
  • Proficiency in Microsoft Office Suite (Word and Excel)
  • Experience with QuickBooks Online
  • Excellent communication skills, both written and verbal, with the ability to work effectively with internal and external stakeholders.
  • Strong attention to detail, with the ability to prioritize workloads and meet tight deadlines.
  • Ability to work independently as well as in a collaborative team environment.
  • Strong interpersonal skills, with a customer service-oriented approach to managing client relationships.

Computer Skills

  • Microsoft Office 365, SharePoint, QuickBooks Online, and Virtual Meeting applications.
  • Understanding of technology and its capabilities as it relates to business process improvements.
  • Excellent understanding of Excel.
  • Familiarity with PC environment and working with Dell equipment.

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • While performing the duties of this Job, the employee is regularly required to sit.
  • The employee is frequently required to use hands to finger, handle, or feel.
  • The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.