Business Operations Coordinator

5 days ago


Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly organized and detail-oriented Business Operations Coordinator to support the fiscal and administrative management of the department. The successful candidate will work in partnership with the Assistant to the Vice Provost to reconcile expenses and budget allocation for a staff of 40+, ensuring compliance with departmental and university policies.

Key Responsibilities
  • Financial Management
    • Approve requests for and initiate office purchases and vendor payments through SAP.
    • Process all payments for vendors in SAP.
    • Process all purchase orders needed for payments.
  • Travel and Expense Management
    • Review travel-related expenses for a staff of 30+ travelers.
    • Prepare and support travel expense reimbursements in SAP for both staff and non-employee-related expenses for approval by the Administrative Manager.
    • Process all travel reimbursements for staff, employment candidates, and/or students.
    • Facilitate travel advances for staff.
  • Procurement and Inventory Management
    • Coordinate the submittal of payment of 3 procurement cards and approximately 28 Executive travel cards.
    • Weekly reviews of travel documentation and receipts through Concur to ensure compliance with procurement and travel cards.
  • Administrative Support
    • Train staff and answer questions relating to budget procedures.
    • Confer with appropriate internal and external administrative offices to ensure that required procedures are followed.
    • Represent the Office of Undergraduate Admissions in any university administrative meetings.
  • Cash Management
    • Process cash journals to resolve any budget discrepancies.
    • Process all application fees and enrollment deposits.
    • Process uploads for cash accounting for application fees and enrollment deposits that come in electronically.
  • IT and Facilities Management
    • Coordinate all IT equipment inventory for staff.
  • HR and Compliance
    • Handle matters and documents of a sensitive and confidential nature, as needed for Undergraduate Admissions Staff.
    • Process employee reassignments and other actions as needed.
    • Liaison with staff regarding questions related to payroll, taxes, and direct deposit as well as e210 and Employee Self-Service (ESS).
  • Mandated Reporting
    • Support mandated reporting through the Evaluation and Selection Process (ED, EDII, RD).
  • General Administrative Duties
    • General administrative duties including supply inventory and facilities requests.
    • Serve as front desk staff for visit center.
    • Support general email accounts and phones as needed.
    • Participate in all-hands-on-deck admissions events for prospective and admitted students.
  • Additional Duties
    • Additional duties as assigned.


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