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Operations Support Coordinator

2 months ago

Baltimore, Maryland, United States Shepard Exposition Services Full time
Operations Support Coordinator

The Operations Support Coordinator will deliver administrative assistance to Operations Managers and Supervisors within the organization.

Primary Duties

  • Facilitate the processing of purchase orders and invoices
  • Assist in the verification and counting of inventory, as well as the ordering of supplies
  • Support management with payroll administration and onboarding of new employees
  • Contribute to the upkeep and cleanliness of the facility, including the maintenance of office machinery
  • Work collaboratively with the internal team to complete data entry for equipment and communicate effectively with operations
  • Procure office and warehouse supplies as necessary
  • Coordinate morale-boosting and training events, such as holiday celebrations and team-building activities
  • Assist with the preparation of expense reports and reimbursements for the operations team
  • Additional responsibilities may include:
    • Providing general assistance to visitors
    • Receiving and organizing incoming and outgoing mail
    • Supporting the creation of show books for Operations Supervisors
  • Performing other duties as assigned

Qualifications

  • At least 1 year of recent administrative experience in a fast-paced business setting
  • Excellent verbal and written communication abilities
  • Detail-oriented with strong organizational skills and the ability to meet deadlines
  • Proficient in Microsoft Office Suite and Adobe applications
  • High School Diploma or equivalent is required
  • Exhibit Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork
  • Ability to act as a responsible ESOP owner by making daily decisions that benefit both the client and the organization
  • Treat all internal and external stakeholders with courtesy and respect, in alignment with our Customer Service Program

Shepard Exposition Services is an Equal Opportunity Employer. We do not discriminate based on race, religion, age, color, sex, gender identity, sexual orientation, non-disqualifying physical or mental disability, veteran status, or any other non-merit factor. All employment decisions are made based on business needs, job requirements, and individual qualifications.