Operations Management Coordinator

2 weeks ago

Baltimore, Maryland, United States University of Maryland, Baltimore Full time


University of Maryland, Baltimore - Operations Management Coordinator
The University of Maryland Baltimore (UMB) is currently in search of an Operations Management Coordinator (Payroll) for the School of Dentistry.

The School of Dentistry maintains a centralized Human Resources and Payroll office that oversees a comprehensive array of human resource services and payroll processing functions.

With nearly 400 active employees, including 140 full-time faculty members, the School is committed to fostering a supportive work environment. Candidates are encouraged to submit a cover letter and resume through the job portal when applying.
This position offers a Hybrid work model, allowing for two (2) telework days each week.

Benefits:

UMB provides an extensive benefits package that emphasizes wellness, work/life balance, and professional growth, along with additional appealing perks.

This role participates in a retirement program that must be selected and becomes effective on the date of hire.

Exempt regular staff enjoy a generous PAID leave package, which includes over 4 weeks of vacation accrued annually, 15 paid holidays, 3 personal leave days, unlimited sick leave accrual, comprehensive health insurance, professional development programs, tuition remission for employees and their dependents at any University System of Maryland institution, and flexible work schedules with teleworking options (if applicable per job).


Primary Responsibilities:


Enhance the daily operational functions of two (2) or more business areas, including Human Resources (HR transactions) and Payroll.

Evaluate issues of varied scope, identify solutions, and interpret policies (e.g., HR and payroll).
Interpret procedures and policies to determine suitable actions in significant matters.

Adhere to, propose, interpret, and ensure compliance with operational standards, policies, protocols, and procedures to guarantee effective and efficient business operations.

Facilitate departmental payroll functions such as payroll processing, reconciliation, commitment accounting, tracking payroll adjustments, and ensuring timely submission and approval.

Ensure the accuracy of departmental payroll reconciliation and adherence to processing deadlines.
Process overpayments and leave adjustments, and may conduct complex payroll calculations.

Review timesheets for accuracy, monitor compliance, and manage the review and approval process for all faculty and staff timesheets.

Review, analyze, and process various HR transactions to ensure accuracy and timely submission based on processing deadlines.
Manage HR transaction logs, audits, and leave accrual reports.
Oversee family and medical leave requests, parental leave, advance sick leave, accident leave, etc.
Interpret relevant policies to determine appropriate actions related to HR transactions and payroll processing.

Administer HR transactions and payroll to ensure optimal efficiency, interpretation, and compliance with applicable federal, state, local, and institutional policies.

Audit transactions to assess acceptance and formulate decisions regarding issue resolution.
Identify discrepancies and take necessary actions to correct them.

Investigate, research, apply, and communicate HR and payroll regulations, practices, policies, and programs, providing basic problem resolution support and escalating to management, Central HR, and Financial Services Payroll as needed.

May offer guidance, training, and mentorship to less experienced personnel in daily business operations.
Acquire and disseminate new expertise and methodologies.
Perform additional duties as assigned.

Education:
Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or a related field.

Experience:

A minimum of three (3) years of business-related experience is required, with at least one (1) year of experience in at least two of the following areas: human resources, payroll, finance, facility management, or research administration.


Other:
Related experience may substitute for minimum educational requirements.

Preferred:
Experience in payroll and HR transactions.
Experience in higher education.
Familiarity with PeopleSoft.

Knowledge, Skills, Abilities:
Understanding of position requirements.
Knowledge of applicable regulations and laws.
Proficiency in the effective use of relevant technology/systems.
Ability to communicate thoughts, ideas, and facts effectively, both verbally and in writing.
Capacity to work collaboratively with others and independently.

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.


Salary Range:
$68,000 - $78,000 (Commensurate with education and experience)
UMB is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.

For assistance related to employment, please contact the Talent Recruitment department. If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request.


Job Type:
Regular or CII Exempt Staff

Organization:
School of Dentistry - Office of the Dean

Position:
Operations Management Coordinator

Location:
null

Requisition ID:
B

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