Experienced Executive Assistant

2 weeks ago

Syracuse, New York, United States Belcan Full time

Position Title: Senior Administrative Assistant

Contract Duration: 12 Months

Compensation: $42/hr on W2

Company Overview: Belcan is a premier provider of professional IT, Engineering, Workforce Solutions, and staffing across the United States, Canada, UK, Europe, and India.

Role Overview: A Senior Administrative Assistant position is currently available at Belcan. In this capacity, you will oversee executive schedules, coordinate appointments, meetings, and travel logistics. This role is essential for ensuring the smooth operation of executive functions.

Key Responsibilities:

  • Provide extensive administrative support to executives, managers, and teams, enhancing overall office productivity.
  • Manage executive schedules, including the arrangement of appointments, meetings, and travel plans.
  • Organize and facilitate meetings, conferences, and special events, ensuring all logistics and materials are prepared.
  • Draft, proofread, and edit various documents such as correspondence, reports, and presentations.
  • Screen and prioritize communications, addressing inquiries in a timely and professional manner.
  • Maintain and update filing systems, databases, and contact lists for accuracy and accessibility.
  • Prepare and reconcile expense reports, monitor budgets, and process invoices.
  • Serve as a liaison between executives, employees, clients, and external partners.
  • Assist with the onboarding process for new hires and provide necessary training and support.

Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or a related discipline.
  • 6-9 years of progressive experience in administrative support roles with increasing levels of responsibility.
  • Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Exceptional communication and interpersonal skills, demonstrating a high level of professionalism.
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Meticulous attention to detail and accuracy in document preparation and data management.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving skills and the capability to work independently with minimal supervision.

Preferred Qualifications:

  • Certification in Office Administration or a related field.
  • Experience with project management tools (e.g., Microsoft Project, Asana).
  • Familiarity with office equipment operation and maintenance.
  • Basic knowledge of accounting principles and software (e.g., QuickBooks).
  • Ability to quickly adapt to new technologies and software applications.

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