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Office Support Specialist

2 months ago

Philadelphia, Pennsylvania, United States Fresh Form Draft Full time
Job Description for Front Desk Receptionist at Fresh Form Draft

We are seeking a highly organized and friendly Receptionist to join our team at Fresh Form Draft. As the first point of contact for visitors and callers, you will play a crucial role in creating a positive and welcoming atmosphere at our office.

Key Responsibilities:
  • Greet Visitors and Clients: Welcome visitors warmly and direct them to the appropriate person or department.
  • Manage Incoming Calls: Answer and direct incoming phone calls in a professional and courteous manner.
  • Maintain a Clean and Organized Reception Area: Ensure the reception area is clean and presentable at all times.
  • Handle Mail and Packages: Manage incoming and outgoing mail, packages, and deliveries.
  • Schedule Meetings and Appointments: Schedule and coordinate meetings, appointments, and conference calls.
  • Provide Administrative Support: Assist with administrative tasks such as filing, data entry, and maintaining office supplies.
  • Provide Information and Assistance: Provide information and assistance to clients, employees, and other stakeholders.
  • Maintain Accurate Records: Maintain accurate records and logs of visitors, calls, and messages.
Requirements:
  • Education: High school diploma or equivalent.
  • Communication Skills: Excellent verbal and written communication skills.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Organizational Skills: Strong organizational skills and attention to detail.
  • Time Management: Ability to multitask and prioritize tasks effectively.
Benefits:
  • Health Insurance: Health insurance coverage.
  • Retirement Plan: Retirement savings plan (401k).
  • Paid Time Off: Paid time off and holidays.
  • Professional Development: Professional development opportunities.
  • Employee Discounts: Employee discounts on company products or services.