Administrative Support Specialist
4 weeks ago
We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Tailored Management. As an Administrative Support Specialist, you will provide administrative support to the Technology Experience Services Managing Director, ensuring the smooth operation of the office and contributing to the success of our organization.
Key Responsibilities
- Travel: Handle travel arrangements using our online travel booking tool.
- Expenses: Accurately and timely submit expense reports, as well as review, reject, or approve policy-adherent expense reports submitted by team members.
- Calendar Management: Manage calendar systems and look for opportunities to enhance efficiencies. Make last-minute calendaring decisions based on priority and business needs using sound judgment. Advise of last-minute scheduling changes and communicate via email, telephone, and/or text message when appropriate.
- Meeting Planning: Schedule and organize internal and external meetings, including Zoom/Webex and conference calls, and handle any necessary logistics for outside guests, specific to the Chief of Staff & Operations office.
- Staff Support: Attend staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintain department organization charts and email distribution lists.
- Special Projects/Programs: Manage team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
- Onsite Facilities Coordinator: Support our Philadelphia Site leadership team with coordinating events, including ordering food, booking rooms, setup, and clean up.
Requirements
- Candidate should have a minimum of 3-5 years of progressively responsible administrative experience required.
- Previous experience working at Fortune 500 companies highly desired.
- Expert skills with critical Microsoft tools, including Word, Excel, PowerPoint, Outlook, and its calendar functions.
What We Offer
- Paid weekly.
- Health, dental, and vision insurance available.
- $20/hr - $22/hr (paid weekly).
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