Administrative Support Specialist

3 days ago


Philadelphia, Pennsylvania, United States Tailored Management Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Tailored Management. As an Administrative Support Specialist, you will provide administrative support to the Technology Experience Services Managing Director, ensuring the smooth operation of the office and contributing to the success of our organization.

Key Responsibilities
  • Travel: Handle travel arrangements using our online travel booking tool.
  • Expenses: Accurately and timely submit expense reports, as well as review, reject, or approve policy-adherent expense reports submitted by team members.
  • Calendar Management: Manage calendar systems and look for opportunities to enhance efficiencies. Make last-minute calendaring decisions based on priority and business needs using sound judgment. Advise of last-minute scheduling changes and communicate via email, telephone, and/or text message when appropriate.
  • Meeting Planning: Schedule and organize internal and external meetings, including Zoom/Webex and conference calls, and handle any necessary logistics for outside guests, specific to the Chief of Staff & Operations office.
  • Staff Support: Attend staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintain department organization charts and email distribution lists.
  • Special Projects/Programs: Manage team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
  • Onsite Facilities Coordinator: Support our Philadelphia Site leadership team with coordinating events, including ordering food, booking rooms, setup, and clean up.

Requirements
  • Candidate should have a minimum of 3-5 years of progressively responsible administrative experience required.
  • Previous experience working at Fortune 500 companies highly desired.
  • Expert skills with critical Microsoft tools, including Word, Excel, PowerPoint, Outlook, and its calendar functions.

What We Offer
  • Paid weekly.
  • Health, dental, and vision insurance available.
  • $20/hr - $22/hr (paid weekly).


  • Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative Support SpecialistThe Archdiocese of Philadelphia seeks an experienced Administrative Support Specialist to provide high-level administrative support to the Pastor. Key responsibilities include:Coordinating with the parish communications coordinator to prepare Archdiocesan ReportsScheduling funerals and new parish registrationsAssisting the...


  • Philadelphia, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones, responding to emails, and preparing...


  • Philadelphia, Pennsylvania, United States Pizza Hut Full time

    We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Pizza Hut. This full-time/part-time position requires a high school diploma and experience in accounting and office administration.The ideal candidate will have excellent communication skills, both written and verbal, and be able to multitask with ease. They...


  • Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    Administrative and Operational Support SpecialistSt. Martin of Tours – Philadelphia, PAThis full-time position provides administrative and operational support to the Pastor. Proficiency in Microsoft Office programs and Google Calendar is required. Key responsibilities include:Coordinating with clergy to address parish needsPreparing Archdiocesan Reports in...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Temple Health. As a key member of our department, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our department, and handling confidential and time-sensitive information.Key...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file...


  • Philadelphia, Pennsylvania, United States Marano Warehouse Corp Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Marano Warehouse Corp. As an integral part of our operations, you will provide exceptional support to our administrative functions, ensuring the smooth day-to-day running of our office.Key ResponsibilitiesManage and coordinate office...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryWe are seeking an Administrative Support Specialist to provide administrative support to a workgroup or individual within the Department. The ideal candidate will have 1 year of experience in a directly related role and a High School Diploma or Equivalent.Key ResponsibilitiesProvides administrative support to a workgroup or individual within the...


  • Philadelphia, Pennsylvania, United States Philadelphia Corporation for Aging Full time

    Job Summary:The Philadelphia Corporation for Aging seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Human Resources department. This role will be responsible for a variety of tasks, including providing administrative support to the Director of Human Resources and HR staff, receiving and...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Job SummaryWe are seeking a highly skilled Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing administrative tasks, such as screening incoming calls and correspondence, and responding independently when possible. Additionally, the...


  • Philadelphia, Pennsylvania, United States IntePros Consulting Full time

    IntePros Consulting is seeking a highly skilled and detail-oriented Administrative Support Specialist to provide comprehensive support in both administrative and clinical management. This individual will perform a range of tasks that ensure the smooth operation of our office and support for complex patient services.Responsibilities:Perform advanced...


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryTemple Health is seeking a highly skilled Administrative Support Specialist to join its team. The successful candidate will provide administrative support to the department, ensuring the smooth operation and workflow of the department. Key ResponsibilitiesAssist with administrative functions of the department, including data entry, record-keeping,...


  • Philadelphia, Pennsylvania, United States GAY CHACKER & GINSBURG Full time

    Job Summary:GAY CHACKER & GINSBURG is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our legal staff.Responsibilities:Assist in the interview process of potential new clients.Perform all tasks related to the opening of a new file.Communicate with clients regarding treatment status, etc....


  • Philadelphia, Pennsylvania, United States Temple Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Temple Health. This role will provide administrative support to a workgroup or individual within the Department, working under close supervision to complete routine tasks.Key ResponsibilitiesAdministrative Support: Provide administrative...


  • Philadelphia, Pennsylvania, United States Farson Enterprises LLC Full time

    Job SummaryFarson Enterprises LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to maintain confidentiality.Key...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Job SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. This role will involve completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file systems, and filing...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Job SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file...


  • Philadelphia, Pennsylvania, United States Humble Hearts Home Care Full time

    Job DescriptionHumble Hearts Home Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing exceptional support to our staff and clients, ensuring seamless day-to-day operations.Key Responsibilities:Greeting and Directing VisitorsAnswering Phones and...


  • Philadelphia, Pennsylvania, United States The Pennsylvania State University Full time

    Job OpportunityThe Pennsylvania State University is seeking a part-time administrative support specialist to assist with various tasks in our Upward Bound Programs department.Job Summary: We are looking for a reliable and detail-oriented individual to provide office support, perform routine data entry, and assist with preparation and planning for Saturday...