Administrative Support Specialist
3 weeks ago
At the University of Florida, we are seeking an experienced Administrative Assistant II to join our team. This role will provide administrative support to Principal Investigators (PIs) and their associated laboratories.
The successful candidate will have a high school diploma or equivalent and four years of relevant experience. A high level of administrative support experience, excellent verbal and written communication skills, and the ability to work in a fast-paced environment are highly desirable.
We offer a competitive salary commensurate with experience. The estimated salary for this position is $65,000 - $75,000 per year.
Job Description:
- Administer scheduling and appointments for PIs, including coordination of meetings spanning various locations and time zones.
- Arrange regular laboratory meetings.
- Plan travel logistics for PIs and lab personnel attending scientific conferences, domestically and internationally, and initiate the reimbursement process.
- Collaborate on event coordination and special administrative projects, including faculty recruitment, departmental seminar series, and institutional seminars.
- Oversee fiscal and human resources duties for PIs and their associated laboratories, processing reimbursements and invoices, budget monitoring, and revisions.
- Aide in the recruitment and onboarding of new employees by working closely with the HR department and liaising with the International Office for visa-related concerns.
- Assist with laboratory functions, including procurement, payroll coordination, IT service management, facility upkeep, and biosafety training facilitation.
- Update or contribute to website development as needed.
- Liaise with the pre-award department to collect and organize information for grant proposals or reports.
- Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering, conference room bookings.
- Support the recruitment and onboarding of new personnel, planning travel and accommodations as necessary.
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