Administrative Assistant
3 days ago
Job Summary:
Capitol Government Contract Specialists is seeking an experienced Administrative Assistant to support our operations team in handling daily office management and administrative duties. The ideal candidate will have a proven track record of administrative assistant experience and a demonstrated ability to think independently.
Key Responsibilities:
- Assist the Operations Manager in running payroll on a bi-weekly basis using ADP software
- File all applicable Contract documents (Task Orders, Applicable contract changes). Knowledge of SharePoint preferred
- Take meeting minutes, review and upload to applicable agencies
- Generate invoices on a monthly basis and track payments
- Maintain company socio-economic certifications with a variety of state governments
- Maintain insurance coverages and work with brokers to provide insurance certifications to company customers
- Maintain records of certifications, contracts, and various agency deadlines
- Assist the Operations Manager in the onboarding of new employees with basic laptop setup skills
- Work closely with the executive team based on Company's needs at the time
- Serve as the point person for duties including: mailing, supplies, equipment, bills, errands, shopping
Requirements:
- Proven experience as an Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent written and verbal communication skills
- Able to be flexible as action items arise
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
Preferred:
- Experience working with ADP timekeeping and payroll systems
- Experience with Infoflo or similar CRM software
- Experience with contract management (public transit is plus)
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelors Degree (preferred)
Experience:
- ADP Payroll Software: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
- CRM software: 1 year (Preferred)
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