Fundraising Administrative Assistant

5 hours ago

Reston, Virginia, United States Mayflower Council, BSA Full time
Job Title: Fundraising Administrative Assistant

Join the Mayflower Council, BSA team as a Fundraising Administrative Assistant and play a vital role in supporting the Development Office to achieve the philanthropic goals and objectives of Scouting America.

Job Summary:

The Fundraising Administrative Assistant will provide administrative and project support to the Development Office, promoting and supporting the philanthropy efforts of the council through stewardship and communication with constituents and existing donors.

Key Responsibilities:
  • Provide administrative support for the operations of the Development Office, maintaining all development records and data for developing and analyzing strategy.
  • Assist with drafting memos, letters, and emails as required, working closely with the Director of Development and development team to increase corporate support from businesses and promote sponsorship opportunities for Mayflower Council events and programs.
  • Responsible for setting up campaigns and events in the CRM and GiveSmart systems, administration, marketing, support, and data entry for the Friends of Scouting (FOS) Annual Giving Campaign.
  • Maintain donor database in CRM system, entering FOS pledges, donations, and payments, and providing timely/weekly correspondence to donors and professional staff.
  • Prepare campaign contribution reports, pledge acknowledgements, reminders, and donor invoices, gift acknowledgement letters, and develop and manage periodic fundraising mailings and track and evaluate results.
  • Assist the Director of Development in all aspects of special events planning and execution, including the Golf Classic, Distinguished Citizen Awards Dinners, Westborough Good Scout Dinner, Clay Tournament, and other miscellaneous council events and cultivation receptions.
  • Track event sponsorship pledges and prepare weekly reports, communicate with committee regarding meetings, and communicate with corporate and individual sponsors as needed.
  • Assist with event arrangements, promotion, and coordination, participate in committee planning meetings/conference calls and minute-taking, and send acknowledgment letters.
  • Provide support as needed to the Senior Development Director for a successful popcorn sale campaign, assist with research of foundation and corporate giving opportunities, manage schedule of grant proposals, reports, and donor communications.
  • Work with the Director of Development to ensure proper cultivation, communication, record maintenance, and engagement of Scouting Alumni.
Requirements:
  • Must be willing to accept and meet Scouting America's leadership and membership standards and subscribe to the Scout Oath and Law.
  • Bachelor's degree from an accredited college or university is preferred.
  • Ability to work varied hours when necessary, evening special event activities, and weekend work is occasionally required to achieve positive objectives.
  • Offers for employment are subject to criminal, reference, and motor vehicle background checks.
  • Be a good role model and recognize the importance of working relationships with other professionals and volunteers.
  • Provide quality service through timely communication, regular meetings, training events, and activities.
Desired Skills:
  • Well-versed in Microsoft and Google Workspace programs.
  • Must be comfortable with public engagement and interacting with diverse audiences.
  • Excellent people skills, enthusiastic, punctual, responsible, and creative.
  • Self-motivated individual with solid time management skills and strong organizational skills.
  • Have experience with and positive outcomes with problem-solving, critical thinking, and goal achievement.
  • Committed to personal and professional productivity while maintaining high ethical and professional working standards.
Compensation:

Scouting America Mayflower Council is an equal opportunity employer. In addition to offering a competitive salary, Professional Scouting offers benefits including major medical insurance, prescription plan, dental, vision, life insurance, long-term disability, and a 403(b) retirement plan including a matching contribution plan from the company, as well as compensation for authorized and approved business-related travel expenses. We also offer a generous PTO policy and holiday observances.

Qualified candidates must submit a cover letter and resume with salary history to Jim Corcoran at [insert email]. Only the most qualified candidates will be contacted. No phone calls, please.

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