Administrative Assistant

3 days ago

San Diego, California, United States Legal Aid Society of San Diego Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our SSI Team at the Legal Aid Society of San Diego. As an Administrative Assistant, you will provide critical support to our team, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.

Key Responsibilities
  • Request and obtain client medical records for SSI/SSDI applications
  • Follow up with medical providers to ensure receipt of requested medical records
  • Perform various administrative tasks, including making copies, preparing letters, forms, and documents
  • Assist with the preparation of materials for meetings, seminars, and training events
  • Requisition supplies and maintain office inventory
  • Update printed handbooks and manuals with supplements as received
  • Assist with outgoing and incoming mail, including scanning mail electronically for staff
  • Maintain templates and forms, and assist advocates and attorneys with creating client file folders and filing
  • Perform data entry and contact clients, organizations, and others to obtain specified information
  • Perform other tasks as assigned, including compliance with program and grant requirements
Requirements
  • High School Diploma or GED
  • Secretarial skills sufficient to provide clerical assistance to the team
  • Writing skills sufficient to compose correspondence, reports, announcements, and public information materials
  • Knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), and ability to learn firm-specific software/databases
  • Ability to work independently and support team efforts
  • Reliable transportation
  • Strong oral and written communication skills
  • Strong organizational skills
Desired Qualifications
  • Fluency in written and spoken Spanish
  • Demonstrated commitment to serving low-income people
  • Ability to work successfully with people from diverse backgrounds
  • At least one year's experience working in an office setting
Benefits

The Administrative Assistant is a hourly position with a pay range of $26.93. The starting hourly pay is $23.08. In addition, there is a bilingual pay increase of 2% for passing an oral test and 2% for passing a written test for threshold languages other than English. LASSD offers a generous benefits package, a 35-hour work week, paid vacation leave and sick leave, and 100% employer-paid medical premium, 50% employer-paid premium for dependents under LASSD health plan, as well as dental, vision, and life benefits. Staff also have the option to participate in a 403(b)-retirement plan and dependent and health flex savings accounts (FSA). LASSD has its own law school loan repayment program and is an eligible nonprofit employer for the Public Service Loan Forgiveness (PSLF) Program.

Equal Opportunity Employer

LASSD is an equal opportunity employer, hiring without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law.

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