Litigation Administrative Assistant

2 weeks ago


San Diego, California, United States Jobot Full time
Job Overview:
We are currently seeking a skilled and motivated Legal Secretary to enhance our dynamic legal team. This position plays a crucial role in delivering comprehensive administrative support to our attorneys, ensuring the smooth operation of our legal department.

About Us:
Jobot is a prominent player in the legal industry, focusing on Labor & Employment law. We pride ourselves on our collaborative environment and commitment to excellence.

Key Responsibilities:
  • Provide extensive administrative assistance to attorneys, including scheduling appointments, managing calendars, and arranging travel logistics.
  • Draft and revise legal documents and correspondence, such as pleadings, briefs, and motions.
  • Utilize electronic filing systems to submit documents in federal and state courts efficiently.
  • Support trial preparations by organizing exhibits, witness materials, and trial notebooks.
  • Oversee attorney billing and manage expense reports.
  • Maintain a well-organized and current filing system for all case-related documents.
  • Communicate professionally with clients, court personnel, and other legal professionals.
  • Conduct legal research as requested by attorneys.
  • Assist with special projects and undertake additional duties as assigned.

Qualifications:
  • At least 5 years of experience as a Legal Secretary in a law firm or corporate legal setting.
  • Proficient in electronic filing systems and document preparation.
  • Exceptional organizational abilities and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal research tools.
  • High level of professionalism and ability to manage confidential information with care.
  • Proactive problem-solving skills and the ability to work independently.
  • A paralegal certificate or equivalent experience is advantageous.

If you are a detail-oriented professional with a robust work ethic and a passion for the legal field, we encourage you to consider this opportunity to join our dedicated team.

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