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Real Estate Administrative Assistant

2 months ago

San Diego, California, United States Jobot Full time
Position Overview:
We are in search of a skilled Administrative Assistant to provide support to our dynamic Real Estate division.

About Us:
Our firm is recognized on the U.S. News – Best Lawyers Best Law Firms list, with our Real Estate group achieving a prestigious Metropolitan Tier 1 ranking. We are committed to promoting diversity and inclusion within our workforce, actively advancing professionals from various backgrounds into leadership roles.

Why Join Our Team?
We offer competitive compensation packages that include performance-based bonuses. Our comprehensive benefits program encompasses:
- Medical (HMO/PPO options)
- Dental (HMO/PPO options)
- Vision care, with flexible spending and health savings account options
- A robust Employee Assistance Program
- Incentives for wellness program participation
- A 401k profit-sharing plan after one year of employment
- Paid holidays, vacation, and sick leave
This position is hybrid, allowing for a blend of in-office and remote work.

Key Responsibilities:
The Real Estate Administrative Assistant will collaborate closely with attorneys and staff, undertaking a variety of tasks, including:
1. Organizing and preparing closing documentation
2. Conducting property profile research and retrieving title documents
3. Assisting in the assembly of documents for real estate transactions
4. Managing conflict inquiries and initiating new matters
5. Preparing Engagement Agreements and Conflict Waiver letters
6. Coordinating and scheduling conference calls and meetings, ensuring effective client communication
7. Enhancing attorney productivity and practice efficiency

Qualifications:
The ideal candidate will possess:
- A minimum of 10 years of experience as an Administrative Assistant
- At least 5 years of experience in the real estate sector
- Exceptional attention to detail and sound judgment
- Strong critical thinking skills and the ability to propose solutions
- Proficiency in MS Office and excellent word processing capabilities
- Outstanding written and verbal communication skills

We look forward to welcoming a dedicated professional to our team.