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Estate Planning Administrative Assistant

2 months ago

San Diego, California, United States Hahn Loeser & Parks LLP Full time

Hahn Loeser & Parks LLP - Estate Planning Administrative Assistant Position

Hahn Loeser & Parks LLP is in search of an experienced administrative assistant to support the Estate Planning practice group. Ideal candidates will possess prior experience in a legal administrative role, particularly within a mid-to-large scale law firm environment.

This role involves providing comprehensive administrative support to a senior attorney and the broader practice group, which includes several attorneys and a paralegal. Key responsibilities encompass managing the attorney's calendar, organizing appointments, tracking financial expenditures, and assisting with various administrative tasks.

We seek a collaborative individual with excellent communication abilities and the capacity to interact effectively with all levels of staff and clients.

Key Responsibilities:

  • Oversee all facets of the senior attorney's schedule.
  • Facilitate litigation support and electronic filing.
  • Arrange meetings and travel logistics.
  • Screen incoming calls, correspondence, and electronic communications.
  • Prepare briefing documents and manage mail distribution.
  • Conduct general office tasks such as faxing, copying, and filing.
  • Assist with time entry and billing processes.
  • Comply with administrative protocols and maintain organized task lists.

Required Qualifications:

  • A minimum of 5 years of relevant professional experience.
  • Exceptional client service and communication skills.
  • Highly organized with a keen attention to detail.
  • Proficient in the Microsoft Office Suite.
  • Able to work autonomously as well as collaboratively within a team.
  • Innovative problem solver with a proactive approach.

Hahn Loeser & Parks LLP is committed to fostering a respectful workplace that offers opportunities for professional growth and comprehensive benefits. We uphold the principles of equal employment opportunities and advocate for diversity within our organization.