Junior Event Management Specialist

2 weeks ago


New York, New York, United States New York Life Full time

Event Coordination Associate

Overview:

Join our dynamic team at New York Life as an Event Coordination Associate, where you will play a crucial role in supporting the planning and execution of various corporate events.

Key Responsibilities:

  1. Collaborate with internal stakeholders to assess and understand their event requirements.
  2. Assist the Senior Planner in managing logistical components of large meetings, including site inspections and space organization.
  3. Coordinate with food and beverage vendors to ensure all catering needs are met and accurately documented.
  4. Research and suggest suitable venues and activities to enhance the event experience.
  5. Maintain comprehensive project documentation, ensuring all event details are current and deadlines are met.
  6. Support the planning team in refining event processes and updating the departmental procedures manual.
  7. Work alongside design teams to create engaging meeting materials, including signage and printed resources.
  8. Facilitate logistics for various corporate events, including dinners, conferences, and volunteer initiatives.
  9. Assist with vendor contract information and manage vendor statements of work.
  10. Collaborate with operations teams on attendee management and registration processes.
  11. Participate in post-event evaluations to analyze successes and areas for improvement.
  12. Consult regularly with the Senior Event Planner for guidance throughout the planning phases.
  13. Take on additional tasks as required.

Qualifications:

A Bachelor’s degree or equivalent experience is required, along with a solid understanding of Event Management principles. Candidates should possess two to three years of relevant experience in event planning or management.

Join us in creating memorable experiences that reflect the values and mission of New York Life.



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