Administrative Coordinator

2 weeks ago


Olympia, Washington, United States Washington State Microenterprise Association Full time
Job Summary

The Washington State Microenterprise Association is seeking a highly skilled and organized Administrative Specialist to provide administrative support to the Executive Director and Operations Manager. This is a unique opportunity to join a dynamic team and contribute to the success of small businesses and entrepreneurs across Washington state.

Key Responsibilities
  • Provide administrative support to the Executive Director and Operations Manager, including managing calendars, setting up meetings, and preparing reports.
  • Act as a point of contact for employees, partners, and the community, providing excellent customer service and communication skills.
  • Manage accounts payable, including ACH transfers and check payments, and ensure timely and accurate payment processing.
  • Develop and maintain accurate records and documentation, including tracking organizational activities and preparing reports.
  • Represent the Executive Director and Operations Manager at meetings and events, taking minutes and notes as needed.
  • Collaborate with the Operations Manager to create and post social media content, and maintain the integrity of the filing hierarchy in Google WorkSpace.
Requirements
  • Commitment to the mission of the Washington State Microenterprise Association and a positive attitude towards respect and dignity.
  • Mature outlook and deep alignment with diversity, equity, inclusion, and belonging.
  • Professional experience with MS Office applications, Google WorkSpace, Adobe, Zoom, MailChimp, Canva, Microsoft Teams, Calendly, and QuickBooks.
  • Detail-oriented with outstanding organizational and time management skills.
  • Excellent verbal and written communication skills, with the ability to work independently and as part of a team.
Preferred Qualifications
  • Work experience as an Executive Assistant or similar role.
  • Experience with small and micro businesses and/or entrepreneurs.

This is a unique opportunity to join a dynamic team and contribute to the success of small businesses and entrepreneurs across Washington state. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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