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Administrative Coordinator

2 months ago

Olympia, Washington, United States Washington State Microenterprise Association Full time
Job Summary

The Washington State Microenterprise Association is seeking a highly skilled and organized Administrative Specialist to provide critical support to our Executive Director and Operations Manager. This role is ideal for a detail-oriented individual with excellent communication skills and a passion for delivering exceptional administrative services.

Key Responsibilities
  • Provide administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.
  • Act as a point of contact for employees, partners, and the community, ensuring timely and accurate communication.
  • Manage organizational activities, including tracking programs, events, and sponsorships, for documentation and reporting purposes.
  • Prepare expense reports, accounts payable, and other documents as needed for bookkeeping.
  • Develop and manage accounts payable, ensuring timely payments and receipts.
  • Manage information flow, prioritizing emails, phone calls, projects, and action items in a timely and accurate manner.
  • Represent the Executive Director and/or Operations Manager at meetings, taking minutes and recording information for accuracy.
  • Maintain office supplies inventory and ensure the operation of equipment through preventive maintenance and troubleshooting.
  • Collaborate with the Operations Manager to create and post social media content, promoting the organization's mission and activities.
  • Act as the historian of records in Google WorkSpace, maintaining the integrity of the filing hierarchy established for the organization.
Requirements
  • Commitment to the mission of the Washington State Microenterprise Association and a positive attitude with strong orientation toward respect and dignity.
  • Mature outlook and deep alignment with diversity, equity, inclusion, and belonging.
  • Work experience as an Executive Assistant or similar role preferred, but not required.
  • Professional experience with MS Office applications, Google WorkSpace, Adobe, Zoom, MailChimp, Canva, Microsoft Teams, Calendly, and QuickBooks.
  • Detail-oriented with outstanding organizational and time management skills.
  • Excellent verbal and written communication skills and resourcefulness.
  • Integrity, discretion, and commitment to confidentiality are vital for this position.