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Executive Administrative Coordinator

2 months ago

Las Vegas, Nevada, United States A Peace of Mind Caregivers Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to join our team at A Peace of Mind Caregivers. This role is essential in providing comprehensive support to ensure the smooth operation of our services.

Key Responsibilities:

  1. Administrative Support:
    • Deliver high-level administrative assistance to the company owner, including scheduling appointments, managing calendars, and handling all forms of correspondence.
    • Contribute to the preparation of reports, presentations, and various documents as required.
    • Manage phone calls, emails, and other communications, ensuring prompt and professional responses.
  2. Client Care Coordination:
    • Oversee and update client records, ensuring accuracy in personal information, care plans, and service schedules.
    • Collaborate with caregivers and clients to maintain adherence to schedules and care plans.
    • Support the onboarding and training processes for new caregivers.
  3. Office Management:
    • Ensure the availability of office supplies and equipment, managing inventory and placing orders as needed.
    • Organize and maintain both electronic and physical filing systems.
    • Perform general office tasks such as photocopying, scanning, and faxing.
  4. Business Support:
    • Assist with various operational tasks related to the home care business and other areas as required.
    • Support marketing and outreach initiatives as directed by management.
    • Engage in special projects and undertake additional duties as assigned.
  5. Compliance and Confidentiality:
    • Uphold the highest standards of confidentiality for all client and company information.
    • Stay informed about regulations and compliance requirements relevant to home care services.

Qualifications:

  • High school diploma or equivalent; further education in office administration or a related field is advantageous.
  • Demonstrated experience as an administrative assistant or in a comparable role.
  • Exceptional organizational and time-management skills with the ability to manage multiple tasks effectively.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Familiarity with home care operations and industry regulations is beneficial but not mandatory.
  • Ability to maintain a positive and professional demeanor in a dynamic work environment.

What We Offer:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for professional development and career advancement.
  • A supportive and collaborative work atmosphere.