Accounts Receivable Specialist
2 months ago
Position Summary
The Accounts Receivable Specialist is responsible for managing and maintaining financial records related to accounts receivable.
Key Responsibilities
- Input service documentation into financial software and ensure accuracy in record-keeping.
- Conduct weekly reviews of accounts receivable, initiate collection processes, and foster positive relationships with clients.
- Prepare monthly billing requisitions and generate client lists for Project Managers.
- Maintain logs for change orders and track activities of subcontractors and suppliers, ensuring lien waivers are obtained.
- Assist with filing, scanning, and organizing tasks, while supporting various projects as needed.
- Coordinate time transfers between payroll systems with the Payroll Manager.
- Verify employee sick and vacation time and maintain attendance logs.
- Support payroll operations across different systems and generate payroll reports upon request.
- Help maintain employee records and train new hires on accounts receivable and payroll procedures.
- Work with supervisors to address any missed daily time entries in a timely manner.
- Develop strategies to enhance debt recovery while preserving positive client relationships.
- Maintain accurate client records for invoicing and payment processing.
- Generate monthly Proof of Concept (POC) and Work in Progress (WIP) reports for management.
- Complete tracking sheets for subcontractors and suppliers, ensuring lien waivers are secured.
- Establish and implement billing policies and procedures in accordance with industry regulations.
- Perform duties related to project administration, including document management, collecting field notes, creating change orders, and assisting with payments.
Qualifications
- Solid understanding of fundamental accounting principles.
- Proficient in Microsoft Office Suite; experience with SAGE 100 is advantageous.
- Exceptional organizational skills, with the ability to multitask and manage time effectively.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills; capable of working both independently and as part of a team.
- Motivated to learn and grow within the organization.
- High attention to detail and ability to quickly absorb new information.
- Reliable and punctual.
Preferred Qualifications
- Associate's degree in accounting or equivalent experience in accounts payable or accounting.
- Bilingual in Spanish or Portuguese is a plus.
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