Accounts Receivable Specialist

2 weeks ago

Newark, New Jersey, United States Haddad Plumbing & Heating Full time
Job Summary

The Accounts Receivable Clerk plays a crucial role in maintaining accurate financial records and ensuring timely collections. This position requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities
  • Process and maintain accounts receivable records, ensuring accuracy and compliance with company policies.
  • Initiate collections and maintain positive relationships with clients.
  • Prepare monthly requisitions and create client lists for billing purposes.
  • Maintain change order logs and track subcontractor/supplier activities, obtaining lien waivers as necessary.
  • Perform various administrative tasks, including filing, scanning, and organizing documents.
  • Coordinate time transfers between Exaktime, Sage, and Isolved with the Payroll Manager.
  • Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
  • Support payroll processes across systems, compiling and printing payroll reports as needed.
  • Assist in maintaining employee files and training new employees on accounts receivable and payroll processes.
  • Coordinate with supervisors to resolve missed daily time entries promptly.
  • Develop and implement strategies to maximize debt recovery while maintaining positive client relationships.
  • Maintain client records for invoicing and bill payments.
  • Generate monthly Proof of Concept (POC) and Work in Progress (WIP) reports for management and Project Managers.
  • Complete subcontractor/supplier tracking sheets and obtain lien waivers.
  • Develop and implement billing policies and procedures in compliance with regulations.
  • Perform Project Administrator duties, including document management, gathering submittals and RFI's, collecting field notes, creating change orders, maintaining equipment logs, assisting with payments, and issuing Purchase Orders.
Requirements
  • Strong grasp of basic accounting principles.
  • Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
  • Strong organizational skills, including multitasking and time-management.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills; capable of working independently and collaboratively.
  • Enthusiastic about learning and advancing within the company.
  • High attention to detail and quick retention of new information.
  • Punctual and dependable.
Preferred Qualifications
  • Associate's degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
  • Bilingual in Spanish or Portuguese.

Haddad Plumbing & Heating is an equal opportunity employer.

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