Event Coordination Specialist

3 weeks ago

Tiffin, Ohio, United States Tiffin University Full time

Event Coordination Specialist

POSITION: Event Coordination Specialist

SUPERVISOR: Director of Event Services

DEPARTMENT: Event Services

Tiffin University is a distinguished institution that has been providing quality education since 1888. With a wide array of accredited undergraduate and graduate programs, it fosters a vibrant academic community that supports both traditional and modern learning environments.

GENERAL JOB DESCRIPTION

The Event Coordination Specialist collaborates closely with the Director of Event Services to ensure the seamless execution of various events, including weddings, corporate meetings, and student activities. This role is essential in managing client relationships and operational logistics to bring event concepts to fruition.

KEY RESPONSIBILITIES

  • Promptly respond to inquiries from prospective clients regarding event space reservations.
  • Organize preliminary meetings with clients to finalize event details and arrangements.
  • Review and manage all requests submitted through the Event Management System.
  • Maintain consistent communication with the Facilities Department to coordinate event setups and breakdowns.
  • Address any scheduling inquiries related to campus events.
  • Oversee pre-event preparations, including invoicing, insurance documentation, and interdepartmental communications.
  • Assist various departments, such as marketing and security, in event preparations.
  • Support the Director during events by managing logistics, client interactions, and staff coordination.
  • Assist in operational planning and provide clerical support to the Director.
  • Supervise the student Audio-Visual Technical Crew.
  • Manage inventory for audio-visual equipment.

QUALIFICATIONS/SKILLS/ABILITIES

Education

  • Bachelor's degree or equivalent experience.
  • All educational qualifications must be from accredited institutions.
  • Exceptional communication and interpersonal skills.
  • Strong attention to detail.
  • Ability to cultivate and maintain relationships with clients and stakeholders.
  • Comprehensive understanding of business practices within client relations.

Experience

  • Proficient in Microsoft Office Suite.
  • Excellent organizational and communication abilities.
  • Comfortable with telephone communication.
  • Demonstrated commitment to quality customer service.
  • Detail-oriented approach to tasks.

BENEFITS

Tiffin University provides a comprehensive benefits package for full-time employees, including medical, dental, and vision insurance, retirement plans with employer matching, paid time off, and tuition assistance programs.

CORE COMPETENCIES

Interdependence: Encourages teamwork and collaboration.

Communication: Demonstrates strong decision-making and communication skills.

Accountability: Develops effective strategies aligned with the institution's mission.

Respect: Fosters an inclusive and collaborative work environment.

Entrepreneurship: Inspires and influences others.

Tiffin University is committed to diversity and inclusion, encouraging candidates from varied backgrounds to apply.

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