Event Coordination Specialist

2 weeks ago

Tiffin, Ohio, United States Tiffin University Full time

Event Services Coordinator

POSITION: Event Services Coordinator

SUPERVISOR: Director of Event Services

DEPARTMENT: Event Services

Tiffin University (TU) is a distinguished institution offering accredited undergraduate and graduate programs across various fields including business administration, criminal justice, social sciences, creative arts, and health sciences. The campus environment in Tiffin, Ohio, harmoniously blends historical and contemporary architecture, fostering a vibrant educational community.

GENERAL JOB DESCRIPTION

The Event Services Coordinator collaborates closely with the Director of Event Services. This role is pivotal in managing and executing a wide range of events such as weddings, corporate meetings, academic classes, and student activities. The Coordinator acts as the primary contact for clients, ensuring that all aspects of event planning and execution are handled efficiently.

MAJOR DUTIES AND RESPONSIBILITIES

  • Respond promptly to inquiries from potential clients regarding event space reservations.
  • Organize meetings with clients to discuss event specifics and arrangements.
  • Review and manage all requests submitted through the Event Management System.
  • Maintain communication with the Facilities Department to coordinate event setups and breakdowns.
  • Address any questions related to event scheduling.
  • Oversee pre-event preparations including invoicing, insurance documentation, and coordination with relevant campus departments.
  • Assist internal teams such as marketing and security in event logistics.
  • Support the Director during events with logistical tasks, client interaction, and staff coordination.
  • Provide assistance in operational planning and administrative support.
  • Supervise the student Audio-Visual Technical Crew.
  • Manage the inventory of audio-visual equipment.

QUALIFICATIONS/SKILLS/ABILITIES FOR THE JOB

Education

  • Bachelor's degree or equivalent experience in a related field.
  • Degrees must be from accredited institutions.
  • Exceptional communication and interpersonal skills.
  • Strong attention to detail.
  • Adept at building and maintaining professional relationships.
  • Comprehensive understanding of client relations practices.

Experience

  • Proficient in Microsoft Office Suite.
  • Strong time management and organizational skills.
  • Comfortable with telephone communication.
  • Commitment to providing excellent customer service.
  • Detail-oriented approach to tasks.

TIFFIN UNIVERSITY-SPONSORED BENEFITS

Tiffin University offers a comprehensive benefits package for full-time employees, including medical, dental, and vision insurance, a Health Savings Account with employer contributions, life insurance options, disability coverage, retirement plans with employer matching, paid time off, holiday observances, tuition assistance, and an employee assistance program.

KEY COMPETENCIES

Interdependence: Promotes teamwork and collaboration.

Communication: Exhibits strong decision-making and communication abilities.

Accountability: Develops effective strategies aligned with the University's mission.

Respect: Fosters an inclusive and collaborative work environment.

Entrepreneurship: Inspires innovation and creativity.

EMBRACING OUR GUIDING PRINCIPLES

VISION STATEMENT: Tiffin University aims to be a premier institution that challenges students to enhance their global competencies and skills for success in a diverse world.

MISSION STATEMENT: Our mission is to educate students by linking knowledge to professional practice.

CORE VALUES: Our core values of Interdependence, Communication, Accountability, Respect, and Entrepreneurship guide our actions and decisions.

Tiffin University is committed to equity, inclusion, and diversity, encouraging candidates with diverse backgrounds to apply.

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