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Event Coordinator

2 months ago

Tiffin, Ohio, United States Tiffin University Full time

Job Summary:

The Event Services Coordinator is a key member of the Event Services team at Tiffin University. This role is responsible for coordinating and executing various events on campus, including weddings, birthdays, anniversary parties, trade shows, meetings, presentations, academic classes, and student activity events.

Key Responsibilities:

  • Respond to client inquiries and requests in a timely and professional manner.
  • Schedule and conduct walk-through meetings with clients to discuss event details and logistics.
  • Approve or deny event requests through the Virtual EMS system.
  • Communicate with the Facilities Department to ensure smooth event setup and teardown.
  • Coordinate pre-event details, including invoicing, insurance, and vendor management.
  • Assist with event preparation, including setup, execution, and teardown.
  • Support the Director of Event Services with operational planning, client management, and clerical tasks.
  • Oversee the student AV Tech Crew and maintain inventory of AV equipment.

Requirements:

  • Bachelor's degree or equivalent combination of training and experience.
  • Excellent communication and interpersonal skills.
  • Meticulous attention to detail.
  • Ability to build and maintain relationships with clients and stakeholders.
  • Proficient in Microsoft Office and other event management software.
  • Excellent time management and organizational skills.

Benefits:

Tiffin University offers a comprehensive benefits package, including medical, dental, and vision insurance, 403b retirement plan, and tuition assistance.

Key Competencies:

  • Interdependence: Fosters collaboration and teamwork.
  • Communication: Strong decision-making and communication skills.
  • Accountability: Formulates effective strategies aligned with the University's mission and values.
  • Respect: Creates an engaging and inclusive work environment.
  • Entrepreneurship: Influences and inspires others.

Embracing Our Guiding Principles:

Tiffin University is committed to enhancing equity, inclusion, and diversity. We value the diverse backgrounds of all people and strive to create a welcoming and inclusive environment for students, faculty, and staff.