Administrative Support Specialist

1 week ago

Annapolis Maryland, United States Verbal Beginnings Full time


Overview:

Summary:
Verbal Beginnings is seeking a dynamic, detail-oriented, and organized Administrative Support Specialist to become a vital part of our team. This role is essential in providing assistance to families, visitors, and staff at Verbal Beginnings.

The Administrative Support Specialist will collaborate closely with the Center Operations team to manage the daily functions of the Verbal Beginnings Center.

This position involves daily interaction with personnel from various departments within the organization (Administrative, Human Resources, Field, and Center).

The ideal candidate will be a proactive individual with exceptional attention to detail. We are looking for a motivated and versatile professional who is eager to contribute to a thriving and expanding organization.

About Us

Verbal Beginnings is dedicated to making a positive impact and providing every child with opportunities for growth.

Our philosophy of transforming lives and commitment to our core values has been the foundation of our success for over a decade.

This same dedication to care enables us to reach even more remarkable children and their families than ever before.

Our Mission:
Transforming lives. One child at a time. One professional at a time.

Wellness & Mental Health:
Paid Mental Health days

Paid Family Leave

Comprehensive Wellness Program

Other Great Benefits:
Comprehensive Medical / Dental / Vision Plans

Paid Time Off (PTO)

7 Paid Holidays

Professionally-Managed 401(K) Plan

Leadership Opportunities, OBM Training & Promotion-From-Within

Fun & Supportive Team Environment

BCBA Owned & Operated Since 2011

Responsibilities:

As an Administrative Support Specialist, you will:
Facilitate company operations by maintaining office systems and supervising staff

Organize workflows and ensure that team members understand their responsibilities and assigned tasks

Coordinate Center events for staff and families

Enhance Center morale through support of staff and execution of appreciation events

Establish and maintain effective communication systems to foster professional team relationships

Set up, maintain, and troubleshoot staff technology including Macs, iPads, printers, and ensure compliance with Protected Health Information (PHI) for HIPAA regulations

Act as a liaison between all external vendors, including maintenance services

Maintain the general upkeep and appearance of the Verbal Beginnings Center building

Respond to inquiries and provide follow-up for staff, families, and visitors

Serve as a daily resource for staff across administrative functions to ensure smooth operations

Oversee and refine Center processes for inventory management

Track expenses related to Center-based purchases

Adhere to the policies and procedures of Verbal Beginnings, LLC

Perform other duties as assigned

Qualifications:

About You:
High School Diploma or equivalent required (Bachelor's Degree preferred)

1+ years of administrative experience in a relevant field

Strong verbal and written communication skills

Ability to follow processes accurately

Teamwork and collaboration skills

Excellent organizational skills

Effective time management abilities

Company

Overview:
Verbal Beginnings is a BCBA-owned and operated, BHCOE & ACQ accredited autism therapy provider dedicated to serving children diagnosed with autism.

We work closely with families and educational institutions to deliver quality behavior intervention services to children aged 2-18 diagnosed with Autism Spectrum Disorders and other behavioral and developmental challenges.

Believing that every child can learn, Verbal Beginnings promotes independence and enhances the quality of life for children with developmental disabilities through a tailored treatment approach grounded in the principles of Applied Behavior Analysis.


Verbal Beginnings' personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex.

We provide employment opportunities for applicants with disabilities, and reasonable accommodations are made to meet the physical or mental limitations of qualified applicants or employees.


Verbal Beginnings' personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex.

We offer employment opportunities for applicants with disabilities and ensure reasonable accommodations are made to meet the physical or mental limitations of qualified applicants or employees.

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