Current jobs related to Administrative Support Specialist - Hanover Maryland - Actalent

  • Administrative Support Specialist

    2 weeks ago

    Hanover, Illinois, United States Saafe Behavioral Svcs. Full time

    Saafe Behavioral Svcs. is seeking an Administrative Support Specialist to oversee the general administrative functions and events in our Deland office.The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she should present an accessible and approachable tone as well as have excellent...

  • Administrative Support Specialist

    2 weeks ago

    East Hanover, New Jersey, United States Rix Pool Spa & Sauna Full time

    At Rix Pool Spa & Sauna, we're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our staff and customers.Key Responsibilities:Answer customer phone calls and respond to inquiries in a...

  • Administrative Support Specialist

    2 weeks ago

    Maryland City, Maryland, United States elite personnel Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our dynamic team at a renowned glazing company with over 50 years of expertise in the industry.This role offers a unique opportunity to contribute to a company known for excellence and craftsmanship, where your skills will make an immediate impact.As an...

  • Administrative Support Specialist

    2 weeks ago

    Hanover Hills, Maryland, United States Amentum Full time

    Job SummaryAmentum is seeking a highly motivated and self-starting Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office, ensuring the smooth operation of our daily activities.ResponsibilitiesManage records and files, ensuring accurate and up-to-date...

  • Medical Communications Specialist

    2 weeks ago

    Hanover, Illinois, United States Hill Administrative Services Full time

    Job SummaryHill Administrative Services is seeking a highly skilled Medical Communications Specialist to join our team. This role is responsible for providing exceptional customer service and administrative support to patients, medical providers, and vendors through telephonic and electronic systems.Key Responsibilities:Answer incoming phone calls and...

  • Administrative Support Specialist

    1 week ago

    Hanover, Maryland, United States Eccleston & Wolf PC Full time

    Eccleston & Wolf, P.C. is a reputable litigation law firm with a strong presence in Maryland, the District of Columbia, and Virginia. Our attorneys have extensive experience representing clients in various practice areas, with a focus on insurance-defense litigation, attorney grievance matters, and professional malpractice defense.We are seeking a full-time...

  • Administrative Specialist

    1 month ago

    Maryland, United States State of Maryland Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at the State of Maryland. As an Administrative Specialist, you will be responsible for providing administrative support to our attorneys and staff, ensuring the smooth operation of our office.Key ResponsibilitiesManage database at the administrative...

  • Administrative Specialist I

    1 month ago

    Maryland, United States State of Maryland Full time

    Job SummaryWe are seeking an experienced Administrative Specialist I to join our team at the State of Maryland. As an Administrative Specialist I, you will provide administrative support to our office, including managing databases, organizing and gathering data, and assisting attorneys with preparing for trial.This is a full-time position based in Anne...

  • Administrative and Technical Support Specialist

    1 month ago

    Hanover, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...

  • Medical Support Specialist

    2 months ago

    Maryland, United States Luminis Health Full time

    Job SummaryLuminis Health is seeking a highly skilled and detail-oriented Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in providing administrative and clinical support to our healthcare team.Key ResponsibilitiesAdministrative Tasks: Accurately register and schedule patients, print documents, and...

  • Administrative Specialist III

    3 weeks ago

    Maryland, United States State of Maryland Full time

    Job SummaryWe are seeking an experienced Administrative Specialist III to provide administrative support to the Monitoring and Non-Tidal Assessment (MANTA) division within the Resource Assessment Service. The successful candidate will be responsible for budget tracking, accounts payable and receivable, corporate card reconciliation and approval, inventory...

  • Administrative Support Specialist

    2 weeks ago

    Maryland Heights, Missouri, United States Waste Connections Full time

    Waste Connections is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Maryland Heights, MO.Key Responsibilities:Accounts Payable Management:Receive, review, and verify invoices for accuracy, completeness, and proper authorization.Code and enter invoices into the accounting system, ensuring proper account...

  • Administrative Support Specialist

    2 weeks ago

    Maryland Heights, Missouri, United States Mom365 Full time

    The Administrative Services Associate in the Onboarding Department plays a vital role in ensuring the department's efficient operation. This position involves handling a wide range of administrative and clerical tasks, requiring strong organizational and communication skills. Key responsibilities include:Providing administrative support to ensure seamless...

  • Administrative Support Professional

    1 month ago

    Hanover Hills, Maryland, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist to independently accomplish general or routine office administrative tasks. The ideal candidate will have expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance.Key Responsibilities:• Manage records and files efficiently•...

  • IT Support Specialist

    1 week ago

    Maryland, United States Jobot Full time

    We are seeking a highly skilled and experienced IT Support Specialist to join our team at Jobot. As a key member of our Information Technology department, you will be responsible for providing top-notch support to our clients and ensuring the smooth operation of our IT systems.Key Responsibilities:Provide Tier 1 (Help Desk) and Tier 2 (Escalation) problem...

  • Administrative Support Specialist

    2 weeks ago

    East Hanover, New Jersey, United States Rix Pool Spa & Sauna Full time

    Job OverviewAs an Administrative Assistant Receptionist with Rix Pool Spa & Sauna, you will play a vital role in ensuring the smooth operation of our front desk and administrative functions. Your primary responsibilities will include answering customer phone calls, creating work orders, printing and mapping work orders, and assisting in updating customer...

  • Desktop Support Specialist

    2 weeks ago

    Maryland Heights, Missouri, United States Curio Holdings MO LLC Full time

    Job Title: Desktop Support SpecialistThe Desktop Support Specialist serves as a trusted technical resource to the Curio Wellness end-user community, providing Level 1 and 2 troubleshooting and technical support with setup, installation, and maintenance for computing, office, A/V equipment and line of business software and applications.Key...

  • Administrative Specialist III

    1 month ago

    Maryland, United States State of Maryland Full time

    Job SummaryThe Maryland Department of Agriculture is seeking a highly skilled Administrative Specialist III to join our Food Quality Assurance team. As a key member of our team, you will assist the Program Manager, Administrative Officer, and Administrators in the overall administration and supervision of seven subprograms.Key ResponsibilitiesObtain data and...

  • Administrative Support Specialist

    2 weeks ago

    East Hanover, New Jersey, United States Rix Pool Spa & Sauna Full time

    Job OverviewAs an Administrative Assistant Receptionist at Rix Pool Spa & Sauna, you will play a vital role in ensuring the smooth operation of our front desk and administrative functions. Your responsibilities will include answering customer phone calls, making outgoing customer calls, creating work orders in our BMS system, printing and mapping work...

  • Administrative Support Specialist

    3 weeks ago

    Maryland Heights, Missouri, United States Waste Connections Full time

    Accounts Payable ManagementWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Waste Connections. As an Accounts Payable Coordinator, you will be responsible for receiving, reviewing, and verifying invoices for accuracy and completeness. You will also be responsible for entering invoices into our accounting...

Administrative Support Specialist

2 months ago

Hanover Maryland, United States Actalent Full time
Job Summary

The Executive Assistant provides high-level administrative support to two Vice Presidents at Actalent's Global Headquarters. This role requires a high degree of professionalism, integrity, and discretion, as well as the ability to anticipate needs, think critically, and offer solutions to problems.

Key Responsibilities
  • Provide high-level administrative support to two Vice Presidents, including managing their calendars, scheduling meetings and conference calls, preparing expense reports, and arranging complex travel plans.
  • Act as a liaison between the Executive team and all departments, as well as outside partners, on matters related to the executive operation of the organization.
  • Prepare presentations, agendas, reports, meeting minutes, and other documents in support of organizational objectives.
  • Maintain financial reports for the DFO and finance team.
  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Plan meetings and events of varying sizes and scope, including budgeting, content development, registration management, and onsite coordination.
  • Act as lead project manager for internal meetings and events to ensure timely deliverables.
  • Partner closely with senior leaders to support company objectives.
Requirements
  • Associate degree or equivalent.
  • 3-5 years of related experience required.
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Event and project management experience required.
  • Strong organizational skills and excellent attention to detail.
  • Exceptional interpersonal, written, and oral communication skills.
  • Demonstrates proactive approaches to problem-solving with strong decision-making capability.
  • Strong business acumen and understanding of operational issues.
  • High degree of professionalism, integrity, and discretion.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Ability to partner with VP's remotely.
  • Demonstrate flexibility to quickly adapt to new circumstances as they arise.