Executive Assistant

2 months ago


Indianapolis, Indiana, United States Ascension Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our ministry CEO or System Office executive.

Key Responsibilities
  • Coordinate schedules, visitors, telephone calls, meetings, deadlines, and presentations to ensure seamless execution of the executive office.
  • Oversee scheduling, catering, document preparation, and distribution for meetings and conference calls for the Board of Directors and Board committees.
  • Schedule and coordinate management meetings, conferences, special events, and travel arrangements.
  • Attend board and management meetings, maintain minutes of all proceedings, and act as custodian for all related documentation.
  • Prepare and distribute subsequent correspondence as needed and follow up on action items to ensure completion.
  • Prepare and coordinate the preparation of correspondence, reports, presentation materials, and other written communications as required.
  • Monitor financial and budget information and prepare data for review.
  • May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations, and provide input to performance management.
Requirements
  • High School diploma equivalency or 1 year of applicable cumulative job-specific experience required.
Additional Information

Ascension offers a comprehensive benefits package, including paid time off, various health insurance options, retirement benefits, and employee assistance programs.


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