Administrative Coordinator

5 days ago


Durham, North Carolina, United States Insight Global Full time
Administrative Assistant Opportunity

We are seeking a highly skilled and proactive Administrative Assistant to join our team at Insight Global in Durham, NC. As the first point of contact for visitors, you will provide a welcoming and professional presence, ensuring a seamless experience for our clients and community members.

Key Responsibilities:
  • Front Desk Management: Serve as the primary point of contact for visitors, providing exceptional customer service and ensuring a positive first impression.
  • Phone System Management: Handle incoming calls, manage phone systems, and direct inquiries to the appropriate personnel.
  • Calendar Coordination: Coordinate and manage calendars for the Executive Director and other key personnel, ensuring seamless scheduling and meeting arrangements.
  • Meeting Scheduling: Schedule and align conference rooms for meetings, ensuring all necessary arrangements are made.
  • Proactive Support: Anticipate and address the needs of the Executive Director and community members, providing proactive support to ensure a smooth operation.
  • Customer Service: Deliver exceptional customer service to all visitors and community members, ensuring a positive experience.
  • Administrative Tasks: Assist with various administrative tasks as needed to support the smooth operation of the office.
Requirements:
  • Proven experience managing phone systems, coordinating calendars, and scheduling meetings.
  • Phenomenal customer service and communication skills.
  • Proactive thinker with the ability to anticipate needs and solve problems efficiently.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and priorities effectively.
What We Offer:
  • Competitive benefit packages, including medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options.
  • 401k retirement account access with employer matching.
  • Paid sick leave and/or other paid time off as provided by applicable law.

We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HRinsightglobal.com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy.



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